Payroll & Benefits Specialist

Payroll & Benefits Specialist - 3 month contract

Title:

Payroll & Benefits Specialist
Status: 3 month contract

Location:

Montreal, Quebec
Work model:
Onsite 5 days/week in downtown Montreal

TO APPLY:

Please send your resume to

As a Payroll and Benefits Specialist, you will play a pivotal role in ensuring that our most valuable assets, our employees, receive timely compensation and understand the benefits available to them. This position requires a combination of technical proficiency, attention to detail, and strong interpersonal skills to effectively manage the payroll and benefits administration processes.

Key Responsibilities:

Payroll Administration:

• Process bi-weekly/monthly payroll for all bank employees, ensuring accuracy and compliance with bank policies and federal, state, and local regulations.

• Reconcile payroll data and resolve any discrepancies.

• Handle payroll tax submissions, filings, and year-end W-2 processing.

• Collaborate with the HR department to ensure new hires, terminations, and other changes are accurately reflected in the payroll system.

Benefits Administration:

• Manage the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans, etc.).

• Coordinate and conduct the benefits enrollment for new employees and during the annual open enrollment period.

• Ensure benefits changes are entered appropriately in the payroll system for payroll deduction.

• Liaise with benefit providers to resolve any issues related to claims, enrollments, or other concerns.

• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law to ensure the bank's compliance.

Payroll and Benefits Tasks:
- Update and maintain employee personal and payroll information in the system.
- File and archive payroll documentation.
- Assist employees with payroll and benefits queries.
- Maintain records of paid leave, sick days, and other necessary deductions.
- Set up employee profiles in the payroll system for new hires.
- Coordinate with department heads to verify departmental payroll data.
- Liaise with external payroll providers or software support for system issues.
- Calculate bonuses, overtime, and commission payments.
- Manage benefits enrollments, changes, and terminations.
- Communicate with insurance providers to update employee information.
- Verify and process billing statements from benefits providers.
- Stay updated on federal, state, and local tax, payroll, and benefits regulations.
- Manage complex payroll scenarios, , multi-state tax calculations.
- Conduct in-depth analyses to identify payroll discrepancies and recommend corrective actions.
- Draft, update, and maintain payroll and benefits policies and documentation.
- Ensure effectiveness and optimization of payroll and benefits systems or software.
- Engage in benchmark studies of benefits to ensure competitiveness.
- Oversee annual benefits renewal and negotiation processes.
- Conduct training sessions for relevant teams on best practices.
- Collaborate with senior management, providing insights and suggestions.
- Ensure compliance with all relevant laws and regulations and manage any related audits.
- Design communication strategies to educate employees on any changes or updates.

Qualifications:

• Bachelor's degree in Finance, HR, or related field.

• 3-5 years of experience in payroll and benefits administration, preferably within the banking sector.

• Knowledge of payroll software (ADP is preferred)

• Familiarity with bank industry regulations and standards.

• Exceptional analytical and problem-solving skills.

• Excellent interpersonal and communication skills.

We thank all candidates for showing interest in this role; however, only retained candidates will be contacted.
For more information on our recruitment services, please visit our website

Votre partenaire en recrutement – Your recruitment partner