Accounting Assistant​/Assistant; e Comptable

This position is part-time, up to 19 hours per week, and is offered as a two-year contract.

PURPOSE

The Accounting Assistant is responsible for preparing daily bank, payment, and position reconciliation activities by collecting, validating, and reconciling financial data across multiple banking platforms, internal ledgers, and the Navision ERP system. This role supports accurate cash, trade, inventory, and vendor payment processing while maintaining strong controls and audit trails.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES:

The responsibilities of this position include, but are not limited to the following:

• Prepare daily bank reconciliation reports twice per day (morning and end-of-day).
• Perform daily counterparty position reconciliations to ensure alignment between internal ledgers and external reports.
• Prepare electronic vendor payments following internal approval and control procedures.
• Generate, review, and upload daily Positive Pay files to banking platforms.
• Retrieve balances, transactions, and reports from online banking platforms.
• Extract outstanding checks, inter-account transfers, open trades, payment journals, and inventory position data from ERP.
• Maintain organized documentation, audit trails, and daily reporting files.

Electronic Vendor Payment Preparation:

• Receive payment instructions from management via email and assess urgency.
• Review vendor cards and attached invoices in the accounting system.
• Confirm invoices are properly approved by department managers, CFO, and executive management when required.
• Verify invoice numbers, amounts, currency, and outstanding balances.
• Validate vendor banking details against approved templates.
• Prepare payments using the correct payment method (e.g., ACH, e-check, wire transfer, etc).
• Perform detailed payment verification prior to submission.
• Notify management once payments are prepared for banking approval.

Counterparty Balance Reconciliation Duties:

• Review daily trading partner balances report received via email.
• Run the Inventory Position Report (IPR) in ERP and export to Excel.
• Update counterparty reconciliation templates with current-day data.
• Resolve issues using item ledgers, transfer instructions, and customer records.
• Save reconciliations as PDF files and distribute to relevant teams.

Positive Pay File Preparation & Upload:

• Generate Positive Pay files daily from Navision at scheduled cutoff times.
• Ensure files are generated only once per day to prevent data overrides.
• Organize Positive Pay files into monthly and daily folders on shared drives.
• Upload Positive Pay files to banking platforms and other applicable banking platforms.
• Confirm successful uploads and maintain supporting documentation.

SYSTEM AND TOOLS REQUIREMENTS:

• Navision (Microsoft Dynamics NAV).
• Online banking portals.
• Microsoft Excel.
• Shared network drives.
• Email and PDF reporting.

REQUIRED SKILLS AND COMPETENCIES:

• High school diploma or equivalent; post-secondary education in accounting or finance is an asset.
• 1–3 years of clerical or accounting operations experience.
• Strong attention to detail and adherence to control procedures.
• Proficiency in Microsoft Excel.
• Ability to manage daily deadlines and confidential financial information.

ASSETS:

• Experience with bank reconciliations, vendor payments, or Positive Pay processes.
• Familiarity with ERP systems, particularly Navision.
• Understanding of internal controls and approval workflows.
• Strong organizational and communication skills.
• Ability to investigate discrepancies and escalate appropriately.

The role supports accounting operations and includes managing employee expense reports in Concur for employees outside Quebec and in the United States, as well as communicating with suppliers to support timely and accurate payment processing. English proficiency is required, as the role involves daily communication and documentation with employees, vendors, and banking partners operating outside Quebec.

Data Protection Policy:

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Ce poste est à temps partiel, jusqu'à 19 heures par semaine, et est proposé sous forme de contrat de deux ans.

OBJECTIF

L'assistant comptable est chargé de préparer les activités quotidiennes de…