Position:
Logistics Coordinator Status:
Temporary (1-year), Part Time Weekly Time commitment: 5 hours - 7 hours weekly Department:
Women in Leadership Posted Date:
Thursday, November 13, 2025
Reports To:
Director, Women in Leadership Celebrating Excellence and Empowering Change. That’s our mission at MAX, where we recognize and celebrate the professional, educational, and charitable contributions of Muslims in North America. Through events like the MAX Gala, we aim to inspire leadership and foster a dynamic community that energizes the economy and expands our cultural horizons.
In September 2015, a group of professionals came together with a vision ‘to elevate the brand of Muslims in Canada by recognizing & motivating high achievement.’ In an effort to recognize, celebrate, encourage and motivate such achievements, commitment to excellence and service- the concept of MAX was born.
If you are passionate about your career, motivated to improve the lives of our community, committed to excellence, and helping others, consider joining MAX.
Job Summary The Logistics Coordinator will play a pivotal role in planning and executing MAX Montreal’s Women in Leadership (WIL) events.
This role involves managing logistics, coordinating with vendors and stakeholders, and ensuring a seamless experience for attendees from pre-event planning to post-event wrap-up.
The Logistics Coordinator will work closely with the WIL team to fulfill MAX’s mission by delivering memorable events that showcase professional excellence and foster community engagement.
Key Responsibilities Event Planning and Coordination:
Lead the logistical planning and execution of MAX Women in Leadership events from concept to completion.
Coordinate event logistics including venue selection, catering, audio/visual setup, and guest accommodations.
Liaise with award recipients, speakers, and VIP attendees to ensure smooth communication and scheduling.
Manage detailed event timelines, task trackers, and vendor contracts.
Collaborate with marketing and design teams to develop promotional materials and event content.
Oversee event registration, RSVP tracking, and attendee communications.
Support on-site event setup and teardown, ensuring all logistics run efficiently.
Manage event budgets and track expenses in coordination with the WIL VPs.
Ensure compliance with local regulations and organizational standards.
Support the collection, analysis, and reporting of people data to provide actionable insights and identify areas for improvement Qualifications The ideal candidate will be a detail-oriented, proactive, and organized professional with strong interpersonal and time management skills.
You thrive in dynamic environments, enjoy working behind the scenes to make events run flawlessly, and are committed to delivering high-quality experiences. You have:
Strong organizational, communication, negotiation, and multitasking skills, with the ability to meet deadlines in a fast-paced, volunteer-driven environment.
Strong ability to coordinate with vendors, suppliers, and partners to ensure timely deliverables.
Established relationships with vendors and service providers in Montreal’s professional landscape is considered an asset.
Experience managing and tracking expenses and budgets effectively.
Demonstrated experience using event tools such as Eventbrite, as well as proficiency in collaborative tools such as Microsoft Office Suite and Google Workspaces tools.
A collaborative attitude and a passion for empowering women and advancing representation.
Ability to remain calm and adaptable under pressure and maintain a customer-service mindset.
Established relationships with vendors and service providers considered an asset.
What we offer Opportunity to network with accomplished Muslim professionals across sectors.
Access to m entorship and p rofessional development and learning opportunities.
Hands-on experience delivering high-profile events for a national organization serving professional Muslims.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search: