COCO : Communications & Events Assistant

The Centre for Community Organizations (COCo) is a provincial non-profit organization that works to build an inclusive, social justice-oriented Quebec community sector where grassroots organizations can thrive. We believe that is an important part of creating a more just and equitable society overall. To this end, COCo provides training, accompaniment, and technological support to small, ground-up, and social-justice focused organizations. We also use our research to steward dialogue and change on issues of inclusion and diversity in the Quebec non-profit sector.

Type and term of contract: one year, renewable.

Hours:

24 hours per week. Early morning, evening, and weekend work may be required from time to time with advance notice.

Location:

Hybrid with in-person team meetings at the office, 1-2 times per month.

Compensation: $27.30 per hour.

Benefits:
Health insurance, pension plan, 4 weeks vacation and 3 weeks paid leave in December.

The Communications and Events Assistant primarily supports COCo’s communications, including social media strategies, and event organization.

The Communications and Events Assistant will work in collaboration with Communications Coordinator, who oversees our communication, marketing, and social media strategies. They will also collaborate with the ateliers/C Program Coordinator (more information about ateliers/C ) to support the program’s communications and events coordination.

• Manage Social Media
  • Plan and execute a monthly publishing schedule for social media.
  • Manage the community on social media.
  • Create visuals to accompany posts.
  • Develop content for COCo’s You Tube channel.
  • Support data collection for the quarterly report on statistics for COCo’s social media posts and website.
  • Co-write and send monthly newsletters.
• Translate communications from French to English or from English to French.
• Create communications materials for events and promote them, notably for ateliers/C and COCo’s Annual General Meeting: create presentation visuals, proofread and correct content, post online on COCo’s website, send newsletters, publish on social media.
• Maintain and update the website:
  • Write and/or contribute to writing blog articles.
  • Post job offers from the sector.
  • Update web pages with the help of the Technology Coordinator and the Communications Coordinator.
• Apply and maintain a consistent aesthetic for communications
  , in accordance with accessibility and anti-oppression principles.
• Support the operationalization of internal and external communications strategies
  , as needed.
• Support other general administrative tasks related to communication.

• Support event planning
  , notably for ateliers/C:
  Reserve rooms and catering services, support the search for collaborators, follow up on invoicing.
• Support the logistical organization of events
  , notably for ateliers/C: coordination with suppliers, preparation of necessary materials, setup of events spaces (physical or virtual), welcoming participants upon arrival, presence at the event and taking photos, updating relevant web pages, etc.
• Ensure accessibility and inclusivity in event planning.
• Participate in team activities and contribute to discussions about COCo’s management and organizational development.
• Actively engage in embodying COCo’s anti-oppression, social justice, and accessibility principles.
• Contribute to developing and updating documentation to feed organizational memory / knowledge transfer regarding the points mentioned above.
• Other assigned tasks.

The ideal candidate possesses skills and strengths in a variety of communications processes, social media management, Word Press site management, event planning, logistics, and design, in addition to being passionate about collaborative work!

The person we are seeking is comfortable with planning and is capable of coordinating and completing tasks within deadlines with their team members. They are motivated and comfortable with both collaborative and independent work.

Experience in marketing and sensitive revision are important assets.

Furthermore, our ideal…