Senior Administrative Assistant, Real Estate Investments

Perform all administrative duties for the Managing Directors you will be assigned to and in support to the Infrastructure Investments team as maybe required, including for example, calendar management, the planning of agendas, meetings, appointments and conferences and electronic filing

Schedule and manage complex travel arrangements for the Real Estate Investments team in accordance with internal policies, respecting itineraries or other duties related to supporting professionals who travel

Coordinate meetings and videoconference calls with internal / external stakeholders and circulate required documents

Prepare expense reports for Managing Directors in a timely manner and assist other team members with finalization / validation of reports as required

Maintain Managing Director’s contact database ensuring contact lists are updated regularly

Ensuring contacts are entered in CRM (Deal Cloud) and inputting data, prompting MDs to maintain regular usage

Proactively develop an internal network to assist with and be resourceful for progress and delivery on matters arising with a good level of autonomy

Create and maintain filing systems

Demonstrate an ability to understand relevant corporate policies and ensure appropriate application

Ensure that requests for action or information are relayed to the appropriate persons within the team

Lead event planning for the Montreal Real Estate Investments Team

Assist team members’ ad hoc requests to help facilitate them

Cover for the other Administrative Assistants during vacation periods

Bachelor’s degree, an asset

A minimum of five (5) years related experience in a similar position, preferably in a financial or professional environment

Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), One Drive) and other department specific systems. Experience with Concur, and travel agency providers, an asset

Strong communication skills, both written and spoken

Experience in proof reading and editing

Excellent client service approach and ability to respond in a timely and positive manner to unexpected requests

Ability to identify, analyze and solve problems and to escalate appropriately with a solution-oriented approach

Aptitude for processing detailed information with great accuracy and attention to detail by using specific approaches and tools for checking outputs

Ability to prioritize and multitask multiple concurrent tasks to support the Managing Director and team members

Good capacity in learning new technologies to become proficient with day-to-day systems to perform assigned tasks

Bilingualism:
English and French

Investment in career development

Comprehensive group insurance plans

Competitive pension plans

Unlimited access to virtual healthcare services and wellness programs

Gender-inclusive paid family leave policy
: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers

A personalized family-building support
, from pre-pregnancy to menopause, with available financial assistance

Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off

A hybrid work model with a mix of in-office and remote days