Administrative Assistant – WFO QC

WFO is currently hiring afull-time Administrative Assistant to join its Montréal-based Family Office. Offering a competitive salary range of $45,000 to $65,000 per year, this in-person role is ideal for professionals with strong organizational skills, a proactive mindset, and a passion for project coordination and operational excellence.

If you thrive in fast-paced environments and enjoy supporting high-level executives with precision and professionalism, this opportunity offers meaningful work, career growth, and a collaborative team culture.

WFO is a private Family Office that manages a diverse portfolio of corporate, philanthropic, and personal initiatives. With a focus on discretion, efficiency, and strategic execution, the team supports high-impact projects and events across multiple domains. The Administrative Assistant plays a key role in ensuring smooth operations and delivering exceptional support to executives and stakeholders.

As Administrative Assistant, you’ll be responsible for a wide range of tasks—from managing schedules and coordinating events to optimizing workflows and handling sensitive information. You’ll work independently and collaboratively to drive projects forward, improve processes, and maintain high standards of accuracy and professionalism.

This is a full-time, in-person role based in Montréal, QC.

• Position Title: Administrative Assistant
• Company: WFO
• Employment Type: Full-Time
• Salary Range: $45,000 – $65,000/year
• Work Arrangement: In-person
• Application Date: Posted 1 day ago

Project & Event Management

• Coordinate administrative projects, ensuring deadlines and objectives are met
• Identify workflow inefficiencies and implement structured process improvements
• Plan and execute meetings, corporate events, and philanthropic gatherings
• Manage logistics, vendor communications, and on-site execution
• Prepare agendas, take detailed minutes, and ensure follow-up actions are completed

Administrative & Operational Support

• Manage schedules, prioritize tasks, and oversee inboxes
• Handle travel logistics including conference registrations, flights, and accommodations
• Perform accurate data entry and maintain organized documentation
• Prepare reports and presentations using Microsoft Office tools
• Build strong working relationships with executives and team members
• Handle sensitive information with discretion and integrity
• Support occasional personal requests and adapt to changing team needs

• Minimum 1+ years in administrative, project coordination, or executive assistant roles
• Experience in Finance or Project Management is an asset
• Strong planning and multitasking abilities
• High attention to detail and accuracy
• Ability to work independently and take initiative
• Proficiency in Microsoft Excel (formulas, pivot tables), Word, Outlook, and Power Point
• Excellent written and verbal communication skills
• Professional demeanor and adaptable approach
• Discretion in handling confidential information
• Police record clearance required

Administrative Assistants are the backbone of operational success. At WFO, your ability to manage projects, streamline processes, and support executives will directly impact the efficiency and effectiveness of the Family Office. Whether you’re coordinating a high-profile event or refining internal workflows, your contributions will be valued and visible.

This is more than just an admin job—it’s a chance to grow in a strategic, high-trust environment where excellence is expected and supported.

This role is ideal for:

• Candidates with strong Microsoft Office and project coordination skills
• Applicants passionate about organization, problem-solving, and executive support
• Individuals looking for a collaborative, fast-paced team culture

WFO, through its affiliation with Canderel, is committed to fostering a diverse and inclusive workplace. Applications are actively encouraged from individuals within the BIPOC and LGBTQ+ communities. The company believes that diversity drives innovation and strengthens its mission.

No comment's at the moment!, Be the first to post a comment.