Administrative & Accounting Coordinator

Description:

We are seeking an experienced, organized, and proactive professional to join our team as an      Administrative & Accounting Coordinator      . This person will play a key role in managing the office operations and financial administration for multiple companies within our division.

Key Responsibilities:

Manage overall office tasks and workflow

Prepare and send invoices, quotations, and bills

Respond to customer emails and inquiries

Assist with lead generation and business development

Maintain and update financial and operational records using Google Sheets (formulas, reporting, tracking)

Support management with organizing and streaming office and accounting processes

Requirements:

Bilingual in French and English (written and spoken)

Previous experience in a similar administrative/accounting role

Knowledge of construction industry is an asset

Proficient in Google Sheets, Excel, and basic accounting tools

Highly organized, detail-oriented, and able to manage multiple priorities

Ability to take initiative and suggest improvements to advance company operations

What We Offer

A dynamic, professional work environment

Opportunity to work across multiple companies

Growth and development within the organization

Organizational & Administrative Skills

Strong organizational and time-management skills

Ability to multitask and prioritize effectively

Attention to detail and accuracy

Office workflow management

Accounting & Financial Skills

Invoicing and billing

Quotation preparation

Basic bookkeeping and accounting knowledge

Familiarity with Google Sheets, Excel, and formulas

Communication Skills

Excellent written and verbal communication in  French and English

Professional email etiquette

Client-facing skills (polite, responsive, clear)

Problem-Solving & Initiative

Proactive approach to identifying and resolving issues

Ability to streamline processes and improve efficiency

Critical thinking to support company growth

Team & Interpersonal Skills

Collaborative and adaptable

Comfortable supporting multiple teams/companies

Professional demeanor and discretion with sensitive information