Administrative Secretary - COBA, Office Dean

Alabama State University, Percy J. Vaughn College of Business Administration invites applications for the Administrative Secretary position in the Office of the Dean. This role participates in daily operations and requires confidentiality, collaboration, communication, time management, and organization.

• Manages daily operation of the Office of the Dean and reports director to the dean
• Handles administrative requests and queries
• Organizes and schedules appointments
• Plans meetings and submits detailed minutes in a timely manner
• Develops and edits correspondences (memos, letters, reports, etc.) as assigned
• Submits travel authorizations and requisitions as needed
• Receives, opens, sort and distributes mail, deliveries or packages for the Office of the Dean
• Maintains accurate and current records of purchase, equipment, travel information, daily office activities and files in the Office of the Dean
• Establishes and maintains all files including but not limited to letters, reports, records and other documentary materials
• Completes appropriate forms assigned by the dean
• Collaborates with staff and other offices in the College of Education on special projects and activities
• Enters requests for office supplies and ASU recruiting items as needed in People Soft
• Provides general support to faculty, staff and visitors
• Plans and attends recruiting events as assigned for the academic unit
• Serves on committees assigned by the Office of the Dean
• Performs other duties as assigned

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience, or a certificate in Secretarial Science with two years of administrative or secretarial experience required. A passing typing proficiency exam of forty net words per minute is also required. Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted.

Proficiency exam results must be submitted to ASU's Office of Human Resources by the testing administrator.

You may contact the College of Education at  to schedule an appointment or contact your local Employment Service Center to schedule an appointment.