Facilities Coordinator

Description

Cohere Life, Inc.

JOB DESCRIPTION: 12/10/25

Title:
Facilities Coordinator

FLSA Status:
Non-exempt – Full-time

Reports to:
Director, Community Engagement

Location:
Two Step Farm - Montgomery, TX

The Facilities Coordinator for Two Step Farm will actively support the community values, vision, and philosophies, while demonstrating a style of support and organization that allows residents needs to be met with a high level of satisfaction. The Coordinator will provide a warm, welcoming, professional approach when interacting with residents, colleagues and vendors while utilizing their knowledge of landscape and facilities operations.

Specifically, the Coordinator will monitor the operational needs of community amenities and common areas to ensure optimal care and function and, as necessary, carry out maintenance and repair functions with assistance from vendors as needed.

The Coordinator is responsible for the day-to-day maintenance operations, and repair of all community spaces in a multi-phase, master-planned development. This hands‑on role ensures that common areas, amenities, and infrastructure are maintained to the highest standards. The Coordinator manages vendors, contractors, and service providers, oversees preventive and reactive maintenance, and ensures all facilities operate smoothly, safely, and efficiently across multiple phases of the community.

• Coordinate and manage vendors, contractors, and service providers to ensure timely and high-quality maintenance and repairs.
• Conduct inspections and assessments to identify maintenance needs, safety concerns, and potential improvements.
• Perform hands‑on maintenance and repairs as appropriate, including mechanical, plumbing, and general building systems, while determining when tasks can be handled in‑house versus when to engage external contractors.
• Respond to inquiries from community stakeholders regarding facilities maintenance, protocol and concerns.
• Coordinate and monitor facility service, maintenance and renovation projects including pools and water features.
• Assist with scheduling, repairing, maintaining all structures, amenities, lighting, etc. that may fall under the responsibility of the Association.
• Assist with amenity inventories.
• Assist in record keeping of turnover documentation and warranty information from the Developer to the Association.
• Assist with processing facilities related expenses for payment.
• Assist with the preparation of master contract documents, addendums and change orders for landscape and facilities related contracts.
• Ensure collection, tracking and verification that contracted vendors follow insurance requirements.
• Assist with electronic filing of documents in SharePoint and the community website.
• Collaborate with the Community Engagement team to support events, programs, and daily operations in community spaces including event setting up and breakdown.
• Respond promptly to facility‑related requests or emergencies from residents or staff.
• Perform basic grounds maintenance, including upkeep of pet waste stations, outdoor furniture, playgrounds, and other outdoor amenities as needed.
• Attend after‑hours meetings and events as needed.
• Other responsibilities as assigned.

Key attributes for a successful Facilities Technician include, but are not limited to the following capabilities, qualifications, and performance skills:

• Superior customer service skills
• Comfort interacting with and educating homeowners through effective, articulate communication
• Passion for people and ability to engage in authentic, meaningful ways.
• Collaborative; committed to partnership and teamwork.
• Clear, kind, and concise communicator
• Ability to handle tense interactions with poise and professionalism
• Flexible and adaptable to changing circumstances and priorities.

• High School diploma or GED required;
  College coursework and/or skill‑based technical training is highly desired.
• Proven experience in facilities maintenance – including plumbing, electrical, commercial HVAC, and appliances.
• Education or experience with landscape management, construction, arboriculture, water management, facilities management, building trades,…