Administrative Assistant

Description

PRO
* ACT is seeking an Administrative Assistant to coordinate the management of our office. This is a full-time position (30 hours/week) located in our Monterey Office. Some of the key responsibilities include:

• Greet all office guests, answer main phone line
• Assist with planning and organizing meetings, calls, and events.
• Organize meals and produce material for meetings and events.
• Receive and oversee shipments related to meetings and/or members of the executive team.
• Responsible for receiving and distributing Supplier or other vendor gifts, such as fresh produce
• Support the PRO
  * ACT US & Wellness Committees by attending meetings and taking meeting minutes, participate in organizing events
• Negotiate yearly corporate hotel and rental car contracts
• General office maintenance, including keeping public areas clean and maintenance on some machines
• Support facilities management, including communicating with property manager and facilities vendors, such as HVAC, electrician, plumber, etc.
• General office support (fax, filing, phones)
• Support departments with any/all requests
• Other duties and projects as assigned

• Excellent Pay
• Generous Benefits:
  Medical, Dental, Vision, Life Insurance, Paid Time Off
• Exceptional Team Oriented Culture
• 401(k) employer match; vested immediately
• FUN, rewarding environment!

PRO
* ACT is America’s leading distributor of fresh produce to the fresh food industry, utilizing its network of over 50 distribution companies operating over 70 third-party inspected, independently owned distribution centers across the United States and Canada. PRO
* ACT sources perishable product from premier local, national, and regional suppliers and markets a one-call solution to fresh food operators who benefit from PRO
* ACT’s category cost management through commodity contract pricing, in-house consultation services, and integrated produce program distribution management.

Requirements

• Associate degree or equivalent work experience required.
• 2+ years of administration experience preferred
• Proficiency with Microsoft Office required
• Dedicated team player with positive energy and initiative required
• Ability to model the PRO
  * ACT Competencies required

Equal Opportunity Employer

This position description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required.