Office Assistant II

Job Description - Office Assistant II )

Position Title

This position will close on January 29th, 2026. Please submit the following required documents on the State of Montana Careers website:
Resume - Please include dates of employment and your supervisor’s name/phone number for each position. Three Professional References. Applications without the required documents will not be reviewed in the recruitment process.

When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position. The Judicial Branch is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

An employee new to the Judicial Branch will serve a one-year probationary period. The successful applicant will be subject to a criminal background check. Travel may be required and working hours may include evenings & weekends.

The Montana Judicial Branch offers a variety of opportunities to help you make a difference in your community, and further your career. As a service-oriented employer, we seek employees with a passion for customer service to help us fulfill our mission to provide an independent, accessible, responsive, impartial, and timely forum to resolve disputes; to preserve the rule of law; and to protect the rights and liberties guaranteed by the Constitutions of the United States and Montana.

• Work/life balance
• Family friendly policies
• Dedicated and caring colleagues
• Health coverage
• Paid vacation, sick leave, and Holidays (combination of up to 38 per year)
• Opportunities and room for professional growth

Public Service Loan Forgiveness:
Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

This is office and court clerical work involving receptionist duties, data entry and document preparation and processing.

Work includes performing receptionist duties, entering data, preparing, processing, and filing office and court documents, posting, and checking information and performing related office support duties. This class differs from the Office Assistant I class by the more diverse, complex, or specialized work, the greater consequence of error and the more limited review of work. Work requires the exercise of some judgment, and some positions may require handling cash in accordance with instructions, rules of court, state statutes, court and office policies and procedures.

Work is reviewed in progress and upon completion for accuracy, completeness, timeliness and adherence to guidelines and requirements.

• Performs receptionist duties; receives and provides information in person and by telephone, mail or email; greets and directs or refers visitors and callers; checks in visitors; takes messages; obtains information from sources; schedules appointments; explains policies and procedures; refers more complex or sensitive inquiries to the supervisor or an appropriate official.
• Collects, organizes, verifies and enters a variety of data; researches and cross-references information; may monitor status of youth/cases if in a Youth Court.
• Indexes and files correspondence, reports, records, and other materials according to predetermined classifications; sets up, updates and closes/seals destroys files; searches for, gathers and verifies information; maintains manual and electronic filing systems; maintains statistical database; prepares, processes, maintains and distributes various logs, lists, records, reports and files; prepares documents for microfilming or scanning.
• Prepares a variety of date-sensitive forms, records, correspondence, court documents, claims for payment, notices and reports from notes, rough draft, dictation, transcription, or other legal documents; proofreads documents and makes revisions; handles confidential information.
• Schedules appointments and meetings; maintains calendars; compiles, prepares and distributes necessary agendas and materials; attends meetings; takes minutes during meetings; prepares and distributes minutes; may make travel arrangements.
• Rec…