Executive Assistant and Communications Coordinator

Description

Job Title:

Executive Assistant & Communications Coordinator

Location:

Fort Benton, MT (on-site with flexibility as appropriate)

Employment Type:

Part-time with opportunity to transition to full-time.

Reports to:

Chief Executive Officer

We are seeking a highly organized, proactive Executive Assistant & Communications Coordinator to support the CEO in a dynamic, mission-driven organization. This role combines executive assistance, industry trade association support, social media management, data-driven digital communications, and earned media coordination. The position is ideal for someone who is self-motivated, detail-oriented, and comfortable operating in a fast-paced environment. The role may begin part-time, with the potential to grow into a full-time position based on performance and business needs.

• Manage the CEO’s calendar, scheduling, and travel logistics.
• Prepare meeting agendas, take notes, and track follow-up action items.
• Draft and manage correspondence and internal/external communications.
• Anticipate scheduling conflicts, meeting preparation needs and shifts in priorities.
• Support document management and organization using Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint).
• Handle Company confidential and other sensitive information with discretion and professionalism.

• Support the CEO’s involvement in industry trade associations, coalitions, and advocacy initiatives.
• Coordinate meetings, working groups, and stakeholder communications.
• Prepare briefing materials, agendas, and follow-up documentation.
• Track timelines, deliverables, and commitments across multiple organizations.
• Assist with research and background preparation on industry or policy-related topics.

• Manage the CEO’s social media presence across Linked In, Instagram, Tik Tok, X, and You Tube.
• Develop and maintain content calendars and posting schedules.
• Schedule posts using platform-native or third-party tools.
• Monitor and actively engage with comments, messages, and mentions.
• Track and report on performance metrics including reach, engagement, growth, and watch time.
• Identify trends, formats, and insights to inform content strategy.
• Assist with basic photo/video editing and graphic creation using tools such as Canva, Cap Cut, or Adobe Express.

• Identify and support earned media opportunities, including podcasts, interviews, panels, and features.
• Assist with outreach to media contacts, podcast hosts, and collaborators.
• Coordinate scheduling and logistics for media appearances and partnerships.
• Track media placements, collaborations, and outcomes.

• Bachelor’s degree in Communications, Marketing, Public Relations Business, Political Science, or a related field - OR - equivalent relevant work experience in executive support, communications, marketing or media.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, SharePoint).
• Strong written and verbal communication skills.
• Familiarity with social media platforms and basic analytics.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

• Internship or work experience in social media, communications, executive assistance, marketing or advocacy.
• Photo and video editing experience.
• Interest in agriculture, manufacturing, public policy, or industry-building initiatives.

• Proactive and self-directed.
• Strong judgement and discretion.
• Comfortable working closely with executive leadership.
• Analytical mindset with attention to performance data.
• Professional, adaptable and dependable.

• Ability to sit or stand for extended periods while working at a desk.
• Frequent use of hands and fingers for typing and operating office equipment.
• Regular verbal communication and the ability to hear in typical office and group settings.
• Ability to move throughout the office to access files, equipment, and meetings.
• Vision abilities including close vision and focus adjustment for reading…