Development Clerk Job Ashland Montana USA,Administrative/Clerical

Location: Ashland

St. Labre Indian School Educational Association

Pretty Eagle Catholic Academy St. Charles Mission School

Job Description

Job Title:

Development Clerk

Department:
Development

Reports To:

Director of Direct Response Fundraising

FLSA Status:
Nonexempt – 12 month position

Salary Grade: 6B ($16.24-$19.09-$21.93)/hr.

Approved Date: 07/01/2022

SUMMARY

Responsible for assisting in the efficiency and organization of the Development department by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

* Indicates the non‑essential duties and responsibilities. Nothing in this job description restricts St. Labre's right to assign or reassign duties and responsibilities to this job at any time.

Performs general clerical duties, such as preparing correspondence, data entry, spreadsheet preparation, filing, taking accurate notes & messages, etc.

Assigns cost codes to invoices for development.

Enters all campaign costs into the database of record.

Catalogues all St. Labre direct mail test data for future reference and usage.

Provides clerical assistance during the budget process and prepares direct mail spreadsheets.

Prepares and distributes the month‑end income reports to the Accounting Department and other appropriate personnel.

Familiarises self with all Development functions in order to assist in all areas of the Direct Mail program and planned giving.

Works with outside vendors and/or marketing specialists/consultants as directed by the Chief Development Officer and Director of Direct Response Fundraising.

Organises all Development strategic/vendor/staff meetings by making all necessary arrangements.

Prepares and updates the weekly campaign status report for the team and the vendors. Performs any necessary follow‑up.

Retrieves, organises, archives and distributes photos to vendors or other personnel. Monitors photo authorisations of students.

Schedules professional photographer for shoots and coordinates with school personnel.

Distributes miscellaneous Portfolio and other departmental reports.

Opens daily mail.

Maintains the Development master mailing schedule.

Prepares department credit card statements with receipts and submits for approval to the appropriate supervisor.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasional travel may be required with this position.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); six‑months to one‑year related experience and/or training; or equivalent combination of education and experience in the Development Department or direct mail fundraising.

KNOWLEDGE,

SKILLS AND ABILITIES

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Strong computer skills i.e., ability to use database, spreadsheet, and word processing software.

Ability to work well independently as well as part of a team.

Ability to work on multiple tasks and priorities while collecting data, establishing facts and drawing valid conclusions.

Respects the teachings of the gospel of Jesus Christ in private, personal, and public life.

Commitment to the mission of the Roman Catholic Church in Native American education.

Sensitivity to, and appreciation of Native American people and their cultures.

Ability to serve as an appropriate role model for students.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Montana driver's license required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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