Grants & Contracts Administrator II

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As a community, the University of Rochester is defined by a deep commitment to Meliora – Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 445 Alumni Rd, Rochester, New York, United States of America, 14627

Opening

• Worker Subtype:
  Regular
• Time Type:
  Full time
• Scheduled Weekly
  
  Hours:
  
  40
• Department: 240320 Warner School of Education
• Work Shift:
  
  UR - Day (United States of America)
• Range: UR URG 110
• Compensation Range: $60,431.00 – $84,603.00

Responsibilities

GENERAL PURPOSE

The Grants and Contracts Administrator serves as the administrator and primary contact for all sponsored projects and contracts proposed by and awarded to faculty in the Warner School of Education and Human Development. They develop and support the research infrastructure at Warner; implement processes, and coordinate workshops and mentoring activities.

Partners with faculty, primary investigators, the Office for Research and Project Administration (ORPA), and funding organizations on pre/post award sponsored research activities required for the submission, acceptance, management and closing of sponsored activities. Collaborates with the Associate Dean for Research to manage the preparation and submission of projects and proposals, including budgets, for review by ORPA and external funders/partners. Assists with locating sources of outside funding.

Supports pre‑and post‑award logistics including coordination of the Warner Research Subjects Review Board (RSRB) team and processes. Supports PI with award management, overseeing financial activity and ensuring compliance with sponsor terms, University policies/procedures and federal regulations. Maintains collaborative relationships with Office of the Dean, Warner Finance, ORPA, Office of Research and Accounting Cost Standards (ORACS), Purchasing Services and other administrative areas within the University.

• Manage all applications for sponsored funding at Warner: consult with and assist principal investigators with proposal preparation, budget development, subcontracts and cost sharing, proposal sign‑off, and other required documentation.
• Develop and manage the grant submission timeline, ensuring all participants are meeting key deliverables.
• Manage the development of all other grant pieces among relevant team members, such as budget, sign‑off, facilities, resources, biosketches, etc. Complete the submission package, ensuring all required and optional pieces are included.
• Develop proposal budgets based on programmatic needs identified by faculty, University policy and sponsoring agency requirements. Lend expertise to refine budget justifications and various components of an application.
• Collaborate with primary award organizations, both nationally and internationally, to develop scope of work requirements and allowable costs.
• Work with faculty in updating biographical sketches and other required supporting documentation.
• Review and format proposal documents to ensure compliance with sponsor guidelines and to maximize the proposal’s impact.
• Advise and ensure adherence to all federal and university guidelines, policies, and procedures.
• Submit proposals for internal (ORPA) review and approval. Navigate internal and external proposal application processes & electronic proposal systems to ensure successful proposal submission.
• Serve as the liaison with other departments/schools or universities to obtain required application documents for collaborative proposals/sub‑awards.

• Serve as the primary contact for sponsored research at Warner.
• Independently identify grant/funding opportunities from a variety of sponsors including government, private foundations, and industry. Collaborate with other University offices to identify revenue‑generating opportunities aligned…