Assistant To Vp Of Enrollment Management & Student Success

Join to apply for the ASSISTANT TO VP OF ENROLLMENT MANAGEMENT & STUDENT SUCCESS role at Inside Higher Ed.

The Assistant to the Vice President of Enrollment Management and Student Success is the primary or lead divisional administrative support position and has a coordination role involving subsidiary departments. The Assistant performs diverse and complex functions with minimal supervision that requires initiative, the frequent exercise of independent judgment, and a thorough understanding of college policies, procedures, and operations. The Assistant may select, schedule, and assign and review the work of student assistants.

The Assistant may assist students with inquiries and maintaining student organization and club records and is entrusted with confidential records, correspondence, minutes of meetings, contracts, budgets, federal and state reports, evaluation documents, and other official College documents.

• Relieves the Vice President of operational or administrative details by recommending changes in policies or procedures, performing secretarial duties, managing the VP schedule and accessing/assisting with budget reports, clerical editing of confidential reports and office management functions, composing interpretive and/or directive correspondence and making administrative decisions on behalf of the Vice President when appropriate and within established guidelines or policy.
• Helps the division to achieve its mission by coordinating complex processes associated with work specific to the division, such as independently managing processes involving vendors and financial transactions, regularly organizing and leading projects involving subsidiary departments, independently administering College processes or divisional services requiring the use of discretion and independent judgment in making decisions that affect employees or students, managing multiple, complex, and active financial accounts, communicating sensitive information on behalf of the Vice President, etc.
• Serves as the assistant to the Vice President by providing or overseeing reception services and screening phone calls with a high degree of confidentiality; scheduling appointments, meetings, and travel; maintaining the Vice President’s calendar; preparing and proofreading correspondence, reports, and other documents prepared by the Vice President; organizing and maintaining paper and electronic filing systems; initiating recurring administrative processes; coordinating projects;
  
  assisting in the completion of reports by researching and gathering required information.
• Serves on the front line of admissions, especially during open enrollment, answering and triaging calls, making appointments for students, and answering basic questions regarding processes for application, advising course registration, and financial aid.
• Serves as the communication hub of the division by communicating information from the Vice President to others, collecting and organizing information requested by the Vice President from others, making information available to others by mail, email, telephone, and providing more complex information on processes specific to the division to faculty, staff, students, other departments, and/or the public.
• Obtains equipment, services, and supplies, determining the appropriate method to pay for goods or services purchased following College policy and procedures and utilizing the appropriate process.
• Manages and maintains all student records related to reporting of academic dishonesty and non-academic discipline. Coordinates investigative meetings and appeal procedures. Documents and logs all written student complaints and backup materials.
• Manages multiple departmental reporting activities, such as maintaining files on student organizations and clubs (including their constituents).
• Proofreads and edits the College class schedule and catalog content by coordinating with departments and divisions. Proofreads and edits other publications, reports, etc.
• Prepares adjunct and extra-contractual contracts for counselors, librarians, and…