Accounts Receivable Specialist

The Accounts Receivable Specialist I supports the day‑to‑day operational activities of the A/R department. This position is responsible for creating and distributing invoices to customers, recording, verifying, and posting payments received by the organization, and ensuring transactions are recorded in accordance with internal accounting policies. The role responds to customer inquiries and assists in researching any discrepancies regarding bills. The position’s responsibilities may include but are not limited to research, communication, balancing, running macros, reporting, and denial per documented Standard Work/department process requirements.

The role requires a thorough knowledge of, and commitment to providing, a high level of customer service while ensuring billing and receivables are accurately and timely documented. This is a full‑time, non‑exempt position providing clerical and administrative services. The purpose of this position is to ensure efficient, timely, and accurate processing of invoices and generation of monthly billing.

• Prepare monthly billings to customers, DD250, Public Vouchers, and Commercial Invoices.
• Ensure billings meet all Contract Terms.
• Validate that all data is accurately entered in accordance with the appropriate supporting documentation in the designated payment portal.
• Coordinate with internal departments to ensure accurate and timely processing.
• Coordinate and disseminate information, in report form to staff members on A/R issues as assigned.
• Deliver quality outcomes to internal customers.
• Protect and maintain confidentiality of data.
• Maintain financial security by adhering to internal accounting controls.
• Communicate issues or concerns in a timely manner to your manager.
• Learn all necessary processes and procedures under the guidance or supervision of the A/R Supervisor to advance in the department.
• Perform any other related duties as assigned.

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