Legal Executive Assistant; Onsite

We are seeking a Legal Executive Assistant to support our Legal Department and contribute to the ongoing success of our organization. This role plays a key part in helping our attorneys operate efficiently, ensuring documentation integrity, supporting compliance efforts, and fostering strong internal and external relationships.

As a Legal Executive Assistant, you will provide high-level administrative, organizational, and operational support to the Vice President & General Counsel, Associate General Counsel, and other members of the Legal team. You’ll be a trusted partner who ensures that legal processes, documents, and communications are handled accurately, timely, and professionally.

You will also have the opportunity to gain exposure to a variety of legal areas—such as contracts, employment, intellectual property, corporate governance, compliance, and privacy—within a stable and people-oriented organization.

• Managing calendars, scheduling meetings, coordinating travel, and providing general administrative support to the Legal team.
• Preparing, proofreading, formatting, and organizing legal documents, contracts, and correspondence.
• Assisting with contract lifecycle management, including routing, tracking, filing, and maintaining version control.
• Supporting trademark, copyright, and intellectual property filings by gathering documentation and maintaining records.
• Maintaining accurate business and legal files, including digital document management systems.
• Assisting with regulatory filings, corporate governance documentation, and compliance‑related recordkeeping.
• Coordinating communication with external parties such as outside counsel, regulatory bodies, and business partners.
• Conducting basic legal or factual research under attorney direction.
• Monitoring changes in key areas of law and assisting attorneys with staying current on legislative updates.
• Supporting onboarding and daily tasks of the department’s Legal Assistant (if applicable) and serving as a resource for administrative processes.
• Modeling Colony Brands’ Core Values and representing the Legal team with professionalism and confidentiality.

The ideal candidate is detail‑oriented, proactive, highly organized, and able to thrive in a dynamic, fast‑paced environment. You must be comfortable handling confidential information and working across departments with professionalism and collaboration.

• 3+ years of administrative, legal assistant, or executive assistant experience—preferably in a law firm or corporate legal department.
• Strong attention to detail, accuracy, and organization.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of integrity and commitment to ethical business practices.
• Ability to work collaboratively with cross‑functional teams.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.

• Experience supporting attorneys or legal teams.
• Familiarity with legal terminology, document formats, or contract management.
• Working knowledge of data privacy or security principles.
• Experience in retail, credit, e‑commerce, or similar industries.
• Prior experience with corporate governance.

We believe collaboration happens best in person. All team members, including the Legal Executive Assistant, are required to work onsite at our Monroe, WI headquarters.