Director of Administration and Finance

Overview

Job Purpose: The Director of Admin & Finance provides strategic leadership and oversight of all financial and administrative operations of the organization. This position is responsible for budgeting, financial reporting, regulatory compliance, risk management, human resources, and long-term financial planning. The Director of Admin & Finance ensures the fiscal integrity and sustainability of the organization while aligning financial and administrative strategies with its mission and strategic objectives.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field;
  Master’s degree (MBA or equivalent) preferred
• Extensive experience in financial and administrative management, including oversight of budgeting, compliance, reporting, and HR functions;
  Experience in non-profit management preferred
• Demonstrated expertise in financial analysis, forecasting, and strategic planning
• Proven leadership experience managing dynamic teams in mission-driven environments
• Strong interpersonal and communication skills, with the ability to present complex financial and operational information clearly to diverse stakeholders
• Comprehensive knowledge of legal, audit, and regulatory requirements relevant to nonprofit organizations
• Demonstrated ability to establish priorities, drive operational efficiencies, and implement systems improvements
• High level of integrity, sound judgment, and a strong commitment to the mission and values of the organization
• Ability to work effectively with individuals from diverse cultural, economic, and social backgrounds
• Self-directed, detail-oriented, and capable of managing multiple priorities in a fast-paced environment

• Service: I act with a servant’s heart to contribute meaningfully to the wellbeing of others.
• Teamwork: I willingly help my teammates.
• Respect: I recognize the dignity, worth and importance of others.
• Open-hearted: I am kind, caring and compassionate.
• iNtegrity: I am honest and ethical in all that I do.
• Growth: I embrace challenges and change with a positive attitude.

• Orientation
• On-going in-service with local, state, regional and national workshops, conferences.

• Financial Management
  • Develop and manage the annual operating budget
  • Monitor financial performance against budget and key metrics
  • Prepare monthly and annual financial reporting materials for the Board of Directors
  • Oversee cash flow management and forecasting
  • Analyze financial data to identify trends and opportunities for improvement
  • Oversee the preparation of match reporting
  • Coordinate all audit activities
  • Coordinate the work of the Audit Committee
• Compliance and Risk Management
  • Ensure compliance with all applicable laws, regulations, and funder requirements
  • Implement and maintain internal controls to mitigate financial and operational risk
  • Reviewing, maintaining and updating risk management policies
  • Reviewing and maintaining agency insurance policies annually
  • Coordinate audits with external auditors
• Strategic Planning
  • Collaborate with leadership team to develop long-term financial and administrative strategies
  • Evaluate potential new programs and initiatives from a financial/ROI perspective
  • Develop financial models and scenarios for strategic planning
  • Identify funding opportunities and manage relationships with donors
  • Analyze donor trends and identify potential new funding sources
• Administrative Oversight
  • Oversee human resources functions including recruitment, onboarding, and employee relations
  • Ensure compliance with employment laws and organizational policies in partnership with HR Consultant and CEO
  • Oversee the development and reporting of program data and outcomes
  • Oversee the management of personnel data and reporting
• Team Leadership
  • Oversee the work of finance, human resource and data systems managers
  • Develop and implement financial and administrative policies and procedures
  • Provide training and guidance to staff across the organization
  • Performs other duties as related to the position as assigned
  • Work non-traditional hours and/or alternate schedule during special projects or to meet agency deadlines

• Sit for long periods of time
• See details while preparing and analyzing data and figures
• Understand the speech of another person
• Speak clearly so listeners can understand
• Ability to reach, bend, stoop, handle objects with hands and/or fingers