Senior Payroll Specialist

Title

Senior Payroll Specialist

998 – Human Resources

The Senior Payroll Specialist will play a key role in supporting the Human Resources team and overall organization, by ensuring smooth daily operations of the payroll function of the organization. This role will collaborate with all human resources team members to implement policies, systems, workflows and procedures and to help execute various human resources programs and initiatives. This role will entail other duties based on needs of the department and ability to take on additional responsibilities once payroll process has been mastered.

• Execute the biweekly payroll functions in compliance with external regulations and internal policies for the entire organization, including, entering of data into payroll software, changing recurring earning and deductions, maintaining all changes to payroll records, tracking and entering all commissions and bonuses, and maintaining personal time off plans.
• Create and/or enter all required bi-weekly, monthly and annual payroll entries to be entered into the general ledger in collaboration with the accounting department.
• Reconcile the quarterly tax returns completed by the payroll provider to ensure accuracy of reporting and payments.
• Reconcile year end returns and w-2’s to ensure accuracy of reporting.
• Create and maintain payroll tax withholding accounts, as needed, and handle all miscellaneous invoices, refunds, and inquiries that come from tax agencies.
• Understand the general ledger system and how payroll ties to the general ledger and checking accounts and is able to make correcting entries to ensure accuracy of the general ledger system and checking account balances.
• Research general ledger or checking account offages and work with appropriate team members to resolve issues through entries and/or payroll adjustments.
• Solve issues concerning payroll, answers inquiries, and enforce payroll policies.
• Manage regular preparation of relevant management reports, including bi-weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, benefit deductions, etc.).
• Prepare annual compensation surveys and miscellaneous surveys throughout the year.
• Maintain employee payroll records and files.
• Manage and submit invoices from HR vendors.
• Provide information for internal audits required by the internal audit department.
• Collaborate with team members to solve employee and payroll issues.
• Keep current with all payroll related compliance matters and updated laws and regulations.
• Critically review and analyze current payroll and tax procedures in order to recommend and implement changes leading to best-practice operations and efficiencies.
• Implement enhancements and improvements on current processes and procedures leading to best practices.
• Foster and preserve a culture of inclusion.
• Assist with other total rewards functions (e.g., benefits, compensation) as needed.
• Additional duties and responsibilities may be required to support the company’s mission, vision and values.

• Bachelor’s degree in business, human resources, or accounting, or equivalent work experience.
• Minimum four years’ experience in Human Resources or similar field, with experience in payroll.
• Familiarity with benefits systems, HRIS (Paylocity preferred), and payroll software.
• Knowledge of how payroll flows to general ledger (GL) and checking accounts and experience with researching reconciliation offages with ability to understand how to appropriately correct them.
• Strong attention to detail and ability to handle multiple tasks and projects simultaneously.
• Ability to work independently and maintain a high level of confidentiality with sensitive information.
• Ability to follow policies and procedures directed by a highly regulated and audited industry.
• Ability to communicate professionally with all members of the organization and assist with issues in a timely manner.
• Banking industry knowledge and experience is preferred but not required.
• Strong analytical and critical thinking skills.
• Strong verbal, written and interpersonal communication skills.
• Proficient with Microsoft Office Suite or…