Surgery Coordinator​/Medical Assistant

Overview

Join Our Team at Skin and Cancer Institute! Are you passionate about dermatology and skin health? Skin and Cancer Institute is looking for dedicated professionals to join our team. We are committed to excellence in dermatology, skin cancer treatment, and cosmetic procedures, with a supportive and collaborative work culture.

Work Location:

3105 MCHENRY AVE., STE.
101 | MODESTO, CA 95350

• Act as the main point of contact for persons requiring medical services with the Company, whether in person, electronic correspondence or on the telephone.
• Represent the Company in a positive light, acting as liaison between physicians’ offices and the associated Ambulatory Surgery Center (ASC), patients and the Center, purveyors and others who contact the Company.
• Assist the front office area as needed.
• Patient Services:
  Welcome and register patients with proper etiquette; ensure completion of forms and administrative admitting processes.
• Collect co-payments and deductibles in accordance with Company policies and log accordingly.
• Verify and enter insurance information and maintain confidentiality of patient records.
• Obtain and enter pre-authorizations for workers’ compensation cases when necessary; perform follow-up on authorizations and pre-certifications.
• Take vital signs and patient history; document in records.
• Receive, retrieve and place laboratory results in the medical record, and obtain appropriate sign-off for post-op results (pathology requires MD sign-off).
• Assist in sterilization and surgical support as needed, including draping, instrument preparation, passing sterile instruments, and cleaning instruments after procedures.
• Ensure proper cleaning, sterilization, packaging, loading, and recordkeeping for sterilization cycles; maintain autoclave and related equipment; inform ASC Manager of malfunctions or repairs needed.
• Assist in cleaning instruments and nursing areas; support cleaning of the surgical area before, between, and after cases.
• Prepare and organize instruments and supplies for following days’ cases; check counters and surfaces for cleanliness.
• Perform other reasonable MOHS tasks as assigned by the ASC Manager or Provider in charge.
• Medical Records Management:
  Assemble medical charts; complete pre- and post- notations (within 48 hours of service); ensure proper authorization is documented; supervise collection, processing, storage, retrieval and distribution of medical records; ensure charts are secure.
• Supervise charting and filing procedures for new or junior personnel as needed.
• Scheduling and Coordination:
  Schedule procedures and coordinate with physicians, anesthesia, and patient transportation; ensure scheduling accuracy and compliance with physician and anesthesia availability.
• Communication and Liaison:
  Answer and greet incoming correspondence with professional etiquette; direct appropriately and take accurate messages; serve as liaison between physicians, patients, vendors, and visitors; distribute referrals and communicate operative reports.
• Administrative and Office Support:
  Maintain office supply inventory; ensure readiness of procedure rooms and equipment; manage facility inventory and required logs within 48 hours of services rendered.
• Quality, Compliance, and Safety:
  Participate in Quality Improvement initiatives and risk management; adhere to policies and procedures including fire, disaster, safety protocols and Safety Data Sheets.

• Familiarity with medical terminology
• Knowledge of medical insurance
• Understanding of quality control processes
• Excellent communication skills including active listening
• Service-oriented and able to resolve customer grievances
• Proficient in computer skills with the ability to learn new software

• High school diploma or equivalent
• 1-2 years of ASC or medical office experience is preferred
• Dermatology experience highly preferred

• Microsoft 365 apps, fax, email, phone, Klara, EMA, Mod Med, iPad, Noah Face (biometric timeclock), Tandem, Cover My Meds , Lab Corp, Quest Diagnostics

• Competitive salary and benefits
• Health, dental, vision, and ancillary insurance options
• 401K retirement savings
• Paid time off
• Professional development opportunities
• Supportive and fair work environment