Grants and Contracts Manager

Overview

About BEAM Circular:

BEAM Circular is unlocking the power of communities to transform waste into opportunity by building a vibrant regional ecosystem for the circular bioeconomy in California’s agricultural heartland. Anchored in the North San Joaquin Valley, we are facilitating collaboration through the Bio Economy, Agriculture, & Manufacturing (BEAM) Initiative to scale the most promising innovations in bioindustrial manufacturing. Our work includes public-private projects and programs in the areas of innovation, access to capital, infrastructure, talent development, and cross-cutting partnerships to advance economic and environmental value for local communities.

We have a dynamic, mission-driven team and are looking for partners to join us who believe in rolling up their sleeves to contribute to a bold vision, who are results-oriented and have a “get things done” mentality, who lead with curiosity, collaboration, and kindness, and who are dedicated to positive impact for people and the planet.

BEAM Circular is committed to building a diverse and inclusive team and encourages individuals identifying with any race, gender, sexual orientation, ethnicity, national origin, and abilities to apply.

Position Summary:

The Grants and Contracts Manager plays a critical role in advancing BEAM Circular’s mission to build a thriving, inclusive circular bioeconomy in California. This position oversees the administration of grants and contracts to ensure sound fiscal management, compliance with regulations, and effective operational support across the organization’s programs and initiatives.

Reporting to the Senior Director of Finance and Operations, the Grants and Contracts Manager serves as a key cross-functional partner, supporting grant acquisition and management, re-granting activities, vendor and contractor contracting, and competitive procurement processes, including RFPs and bids associated with campus development and major projects.

Grants and Contracts Administration

• Draft, review, manage, and track contracts for grants, vendors, consultants, and partners.
• Coordinate contract execution, amendments, renewals, and closeouts in collaboration with organizational leadership and legal counsel.
• Review expenditures and advise program teams on allowable post-award spending, cost eligibility, and contractual commitments.
• Ensure contracts and awards align with approved budgets, compliance requirements, and internal financial tracking systems.
• Act as a primary liaison with funders and partners regarding contractual obligations, audits, closeouts, and policy compliance.
• Collaborate with the Senior Director of Finance and Operations to support organizational risk management and insurance requirements.

• Support grant application development, award setup, budgeting, invoicing, and reporting processes.
• Maintain grant calendars, deliverable schedules, compliance requirements, and sponsor-specific processes.
• Monitor ongoing compliance with foundation, institutional, and government funding requirements.
• Design, implement, and manage re-granting systems, workflows, and timelines.
• Coordinate the collection, review, and closeout of sub-grantee reports, invoices, and required documentation.

• Lead organizational procurement and vendor management activities, with a particular focus on campus development and large-scale initiatives.
• Develop and manage Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and competitive bid processes.
• Coordinate bid tracking, evaluation, and selection in partnership with internal stakeholders.
• Draft, negotiate, and manage contracts with contractors, vendors, and service providers following selection.
• Ensure procurement activities comply with organizational policies, grant requirements, and applicable local, state, and federal regulations.

• Oversee operational functions related to vendor contracts, facilities coordination, and outsourced services.
• Support the Senior Director of Finance and Operations with finance-related and…