Executive Assistant - Human Resources - Central Services

Job Title

Executive Assistant – Human Resources – Central Services

Yosemite Community College District/Central Services

Management Salary Schedule (2025‑2026) Range 26: $6,775 to $8,605 monthly or $7,026 to $8,856 monthly with earned Doctorate. New appointees will receive year‑for‑year credit for prior management experience to a maximum of Step

C.

The District currently pays for health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents are District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.

Definition Under general direction, coordinates and performs highly responsible, complex, technical, and confidential administrative support activities in support of an executive manager within the District; serves as liaison to District staff and the educational community; aids in the interpretation of operational goals and objectives, and the policies and regulations governing the assigned work area functions and activities; and performs related work as assigned.

Distinguishing Characteristics This is a highly specialized, advanced‑level administrative support class. Positions in the class report to one of several executive level positions within the Yosemite Community College District (YCCD) and are responsible for representing the executive’s office with a wide variety of constituents, often authorized to act on the executive’s behalf, or to synthesize information for the executive’s actions. This class may be distinguished from the Executive Support Secretary or other administrative support positions because this class describes positions where incumbents perform a broader and more responsible set of duties, emphasizing quasi‑analytical and para‑professional administrative work rather than the provision of secretarial support.

Supervision Received and Exercised Receives direction from a cabinet‑level executive manager. May provide lead or functional supervision over lower level support staff or other district staff, as assigned.

Education and Experience

• Education:
  
  Equivalent to possession of AA degree from an accredited college, with major coursework in business management, supplemented by coursework or training in office management, public relations, or related areas.
• Experience:
  
  Six years of increasingly responsible administrative assistant and/or executive secretarial experience, including four years of technical administrative work pertaining to any number of functional areas, such as program research, administration, communications, finance, contract management, resource development, payroll, scheduling, purchasing, personnel, curriculum, and/or related areas. Experience in an educational organization is highly desirable.

Knowledge of

• Procedures, methods, strategies, and techniques pertaining to the operation of a cabinet executive’s office.
• Modern office practices, trends, and procedures, standard office equipment.
• Modern data management, storage, and retrieval systems applicable to the District’s information technology environment.
• Legal mandates, policies, regulations, and procedures which govern the cabinet level executive’s operational processes.
• English usage, spelling, grammar, and manuscript and report formatting.
• Effective and efficient communication techniques, strategies, and procedures.

Ability to

• Effectively and efficiently perform highly responsible and technical administrative assistant functions and activities.
• Compile data and information, and prepare comprehensive reports.
• Communicate effectively in oral and written form.
• Establish and maintain a complex data management, storage, and retrieval system.
• Demonstrate advanced computer literacy skills with effective use of a variety of software including word processing, spreadsheets, graphics, and presentations.
• Draft documents with speed and accuracy.
• Manage multiple, competing priorities and deadlines expediently…