Legal Administrative Assistant

Are you an experienced legal assistant with a vibrant personality looking to bring your skills to a modern law firm that values creativity, teamwork, and helping others? Are organizational skills and getting things done the right way your superpowers? We're on the hunt for a dynamic Experienced Legal Assistant who can help our busy attorneys and paralegals assist in protecting and promoting clients and their businesses.

We develop long-term relationships with clients, who come back to us repeatedly. Why? Quite a few reasons, actually. However, our team and culture separate us from other law firms.

You will be responsible for supporting attorneys, keeping things organized, drafting and proofreading documents, managing deadlines, and interacting with clients on the phone and via email. We prefer someone with experience in a law firm. You will work with attorneys in our litigation and corporate practices. Experience in only one of those areas will NOT disqualify you. You will also assist with preparing legal documents and contracts, and perform other tasks as needed to ensure our firm is operating efficiently and at the high standard we’ve set for ourselves and the team.

This position requires keen attention to detail and a dedication to delivering high-quality work. You will thrive in a supportive team environment where collaboration and guidance are essential. Our management team is committed to providing full support and encouragement. Professional growth and advancement are available to those interested and willing.

• A positive, enthusiastic team-player attitude
• Organized, accurate, and detail-oriented to keep track of key dates, avoid costly mistakes, keep the right people informed, and prioritize your time so that we never miss a deadline
• Stellar organization skills to keep track of files, dates, and client information
• Time-management skills are essential to ensure the firm is operating efficiently

• Document Preparation
  :
  Collaborate with attorneys and paralegals to draft and proofread a variety of legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs.
• Research Support
  :
  Conduct legal research as needed, with guidance from attorneys and paralegals.
• Administrative Duties
  :
  Handle various tasks to ensure the firm runs smoothly, such as arranging travel, scheduling meetings and appointments, and coordinating with outside vendors for events.
• Client Interaction
  :
  Build and maintain relationships with clients and other parties through phone, email, and in-person communication.
• Task Management
  :
  Manage priorities, task lists, and schedules for attorneys to meet client, court, and management objectives.
• System Maintenance
  :
  Keep case management, relationship management, and document management systems up-to-date.
• Calendar Coordination
  :
  Schedule appointments, post tasks, and manage deadlines to ensure the firm's and team’s calendars are organized efficiently.
• Court Liaison
  :
  Communicate with courts and others regarding hearings and meetings, serving as the primary contact for scheduling issues.
• Document Finalization
  :
  Prepare and send legal documents and correspondence as directed by attorneys, ensuring they are ready for delivery to courts, clients, co-counsel, and opposing counsel.
• Meeting Preparation
  :
  Ensure attorneys have all necessary materials for meetings and court appearances.
• File Management
  :
  Organize, Maintain, and Close files at the conclusion of cases.
• Be willing to take on any other necessary administrative tasks to help the firm run smoothly.
• Process client billing properly using daily time records with help from the accounting department.
• Listen attentively and empathetically to address inquiries and concerns effectively.
• Collaborate smoothly with team members and maintain a strong focus on customer service.
• Pay meticulous attention to detail, ensuring consistently accurate work.
• Adapt to changes in work responsibilities with ample time for learning and practice.
• Make decisions in collaboration with the team and supervisors, particularly when under time constraints or facing evolving situations.
• Provide administrative support and manage tasks efficiently to ensure the smooth operation of the law firm.
• Oversee the office communications and tasks, including answering phones, sorting mail, creating and scanning copies, responding to emails, and reminding the team of upcoming deadlines
• Arrange case and company files so that attorneys have access to the information they want quickly
• Draft initial client bills for attorney approval utilizing daily time records and the accounting department's assistance, and send approved bills to clients
• Track, enter, and record all attorney time into the computer system
• Support additional administrative tasks as needed to assist the team and guarantee the smooth operation of the firm

• Minimum 3 years of law firm experience required).
• High School Diploma or Equivalent required).
• Proficient with MS Office.
• Experience with legal…