Post-Award Grants Specialist

Mobile, AL

Order: 27160

Order Type :
Temp

Post-Award Grant Specialist

Employment Type: Temporary (with potential to convert to permanent)
Schedule: Monday-Friday, 8:00 a.m.

- 5:00 p.m.
Pay Rate: $23-$25 per hour

Position Summary

The Post-Award Grant Specialist provides high-quality, customer-focused post-award research administration support for sponsored projects within an academic or research-focused environment. This role manages a diverse portfolio of awards from receipt through closeout, ensuring compliance with sponsor requirements, Uniform Guidance, and internal policies and procedures.

The Post-Award Grant Specialist works closely with Principal Investigators (PIs), departmental administrators, pre-award staff, and external sponsors to support the financial and administrative success of sponsored projects while maintaining strong working relationships.

Key Responsibilities

Award & Financial Management

• Manage sponsored awards from notice of award through project closeout.
• Review award documentation, budgets, amendments, and expense documentation to ensure accuracy and compliance.
• Monitor, reconcile, and approve expenditures for allowability, allocability, and reasonableness.
• Maintain accurate financial records in accordance with sponsor, federal, and institutional guidelines.
• Track, document, and monitor cost share commitments, including in-kind contributions.
• Prepare and review budget projections to monitor spending trends and prevent over- or under-expenditures.

Compliance & Reporting

• Ensure sponsor requirements, reporting obligations, and deliverables are met.
• Monitor financial and programmatic compliance with federal regulations, sponsor guidelines, and internal policies.
• Assist with preparation and coordination of post-award reports, including grant closeouts.
• Maintain documentation in preparation for internal and external audits.
• Stay current on Uniform Guidance and sponsor requirements.

Personnel, Subawards & Approvals

• Initiate personnel assignments and review funding allocations for sponsored projects.
• Support effort certification processes in alignment with approved budgets.
• Review and validate subrecipient and consultant documentation.
• Obtain confirmation of satisfactory subrecipient performance and deliverables.
• Review and approve travel authorizations, equipment requisitions, and budget revisions or transfers.

Systems & Data Management

• Enter and maintain accurate post-award data in electronic research administration and sponsor systems.
• Validate budget and award information during handoff from pre-award staff.
• Monitor data accuracy for internal and external reporting.

Collaboration & Customer Support

• Serve as a liaison between faculty, departments, and sponsors.
• Communicate professionally and proactively with internal and external stakeholders.
• Respond promptly to inquiries related to post-award activities.
• Participate in budget or project meetings as needed.
• Support continuous improvement of post-award processes and documentation.
• Assist with special projects and provide backup support to team members as needed.

Qualifications

Minimum Requirements

• Bachelor's degree from an accredited institution
• Two (2) years of related professional experience
• An equivalent combination of education and experience may be considered

Preferred Qualifications

• Experience in grants or contracts management
• Certified Research Administrator (CRA) certification

Skills & Competencies

• Strong organizational, time management, and attention-to-detail skills
• Ability to manage multiple priorities and deadlines
• Strong written, verbal, and interpersonal communication skills
• Ability to explain complex financial or regulatory concepts to diverse audiences
• Ability to work independently and collaboratively in a team environment
• Proficiency with Microsoft Office, Adobe Acrobat, and electronic research administration systems