Academic Records Specialist

Posting Details Position Information Position Number

003047

Academic Records Specialist - 003047

Academic Affairs

360100 - Registrar's Office

High school diploma or equivalent and four years related experience. An equivalent combination of education or experience may be considered.

The University of South Alabama’s Registrar’s Office is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered.

• Manages all phases of the creation of the academic course schedule to include conducting schedule training for new schedulers and annual training for returning schedulers.
• Prepares training material.
• Enters and monitors course data.
• Ensures accuracy of all course listings to include comments, fee codes, drop/add dates, restrictions, pre-requisites, reserved seats, course descriptions, and other course specifics by auditing all information against the University Bulletin.
• Monitors and reports or scheduling.
• Maintains electronic file of requested schedule changes.
• Answers registration questions for students and staff.
• Monitors departmental email account.
• Adheres to student confidentiality rights as legislated with the Family Educational Rights and Privacy Act (FERPA) of 1974 in handling academic records and responding to third party requestors.
• Ensures accuracy and compliance with University requirements to maintain academic integrity.
• Interacts by phone, email, and in person with faculty, students, and staff.
• Must be able to lift boxes weighing up to 30 lbs.
• Attends special events that may require working nights and weekends.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

1

03/04/2026

Yes

Monday - Friday

8:00 a.m.

- 5:00 p.m.

Main Campus

Full Time

Regular