Travel Coordinator

Responsibilities

• Develops, implements and maintains the Company Travel Policy and all supplemental forms
• Interprets Government regulations related to travel activities and ensures all applicable regulations are followed – i.e. allowable per diem
• Manages and reviews all Company traveler profiles within the Travel Agency travel program
• Liaisons with Company Travel Agency to ensure all policies are properly implemented and the system is functioning correctly
• Ensures all approvers and information is current, accurate and complete within the agency travel system and the direct Human Resources integration is properly updating
• Coordinates with Company approvers of travel to ensure timely authorization occurs to mitigate cost increases. This includes providing guidance and explanation with regards to system generated travel exceptions.
• Communicates with travelling employees to ensure travel profile is complete and all documents and information for travel is available
• Assists large travel groups with regards to lodging and travel extensions
• Coordinates with lodging establishments to ensure those employees without company credit cards have proper payment in place
• Provides guidance to Austal travelers and Departmental Administrative Assistants with booking activities of travel as needed but does not typically perform travel booking functions on behalf of these individuals
• Troubleshoots emergency travel situations and provides after hours travel assistance when necessary
• Analyzes trends related to travel expenditures and makes recommendations to leadership accordingly

REPORTS TO:

Treasurer

SUPERVISES: N/A

• Develops, implements and maintains the Company Travel Policy and all supplemental forms
• Interprets Government regulations related to travel activities and ensures all applicable regulations are followed – i.e. allowable per diem
• Manages and reviews all Company traveler profiles within the Travel Agency travel program
• Liaisons with Company Travel Agency to ensure all policies are properly implemented and the system is functioning correctly
• Ensures all approvers and information is current, accurate and complete within the agency travel system and the direct Human Resources integration is properly updating
• Coordinates with Company approvers of travel to ensure timely authorization occurs to mitigate cost increases. This includes providing guidance and explanation with regards to system generated travel exceptions.
• Communicates with travelling employees to ensure travel profile is complete and all documents and information for travel is available
• Assists large travel groups with regards to lodging and travel extensions
• Coordinates with lodging establishments to ensure those employees without company credit cards have proper payment in place
• Provides guidance to Austal travelers and Departmental Administrative Assistants with booking activities of travel as needed but does not typically perform travel booking functions on behalf of these individuals
• Troubleshoots emergency travel situations and provides after hours travel assistance when necessary
• Analyzes trends related to travel expenditures and makes recommendations to leadership accordingly

• College experience is a plus
• 1-3 years of experience in travel related field
• Strong written and verbal communication skills, customer-service driven
• Must possess the ability to work in a multifaceted, high pressure environment
• Highly self-motivated with ability to assess issues and initiate solutions with management
• Proficient computer skills to include Microsoft Word, Excel and Outlook

• TOOLS: N/A
• DIRECTION EXERCISED:
  None
• DISCRETION EXERCISED: A wide degree of creativity and latitude is expected. Relies on experience and judgement to plan and accomplish goals.

• LIAISES WITH:
  All departments and travel agents or suppliers.
• The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities.
• Candidates must meet the following employment eligibility guidelines to be considered for…