Coordinator, Records

Coordinator, Advancement Records - 007756

Division:
Development and Alumni Relations

Department: 130600 - Advancement Services

Position Number: 007756

The University of South Alabama's department of Advancement Services is seeking to hire a Coordinator, Advancement Services. Interested candidates should apply to be considered.

Bachelor's degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of directly related experience. An equivalent combination of education and experience may be considered.

• Executes end-to-end processing of charitable and non-charitable gifts, pledges, and memberships across multiple university entities to include interpreting complex legal instruments - such as gift agreements, trust documents, and grant letters - to ensure accurate financial categorization and adherence to CASE and institutional standards.
• Manages high-volume gift batches, executes financial imports and postings into systems like Banner Finance, and reconciles daily and monthly records to ensure the integrity of fundraising metrics and university deposits.
• Acting as a primary steward of the Raiser's Edge database, maintains comprehensive biographical and gift records for alumni, donors, and prospects.
• Responsible for auditing files, resolving data discrepancies, adhering to complex file retention policies, ensuring all constituent data is captured accurately, researching to validate donor information, and maintaining sensitive documentation in strict accordance with confidentiality protocols.
• Serves as a critical professional liaison between University Leadership, high-level donors, and development officers.
• Interprets policies and resolves complex inquiries regarding gift intentions and donor contact information.
• Ensures that donor intent is accurately captured and honored throughout the gift lifecycle, manages the issuance of official tax receipts, and coordinates with internal departments to facilitate solicitation tracking and pledge fulfillment.
• Interprets complex legal documents like gift agreements and trust documents for accurate recording in the donor.
• Responsible for gift services to include administration of third‑party matching gift requests, building relationship profiles, completing continual database maintenance and data integrity projects.
• Manages electronic donor files and complex file retention policies, ensuring all sensitive and confidential documentation is handled according to institutional protocol.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

• Vacancies: 1
• Job location:
  
  Main Campus
• Working days:
  Monday – Friday
• Working hours:
  
  8:00 a.m. – 5:00 p.m.
• Full‑time, Regular employment
• Open until filled

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at the following URL:

• http://(Use the "Apply for this Job" box below)./