Academic Records Specialist

Position Details

Position Number: 003055
Position Title: Academic Records Specialist
Division: Academic Affairs
Department: Registrar's Office

University of South Alabama’s Registrar’s Office seeks an Academic Records Specialist to evaluate and process transfer academic records and maintain system integrity.

• Evaluates post-secondary academic credentials.
• Ensures transfer institution is accredited.
• Evaluates transfer credit and makes a final determination of appropriate credits.
• Obtains course descriptions, catalogs, and institutional information via web research and online transfer databases.
• Contacts colleges and universities to obtain needed documents.
• Enters data in Banner, the student information system.
• Maintains evaluation checklist and related materials in Xtender, the document imaging software.
• Assists with maintaining transfer articulation databases and updates TES (Transfer Evaluation System) with standard equivalencies as needed.
• Interacts by telephone, email, written correspondence and in-person to address questions and concerns of prospective and currently enrolled students, University departments, advisors, and the general public regarding transferability of academic credit.
• Ensures accuracy and compliance with University requirements to maintain academic integrity.
• Adheres to student confidentiality rights as legislated with the Family Educational Rights and Privacy Act FERPA of 1974 in handling academic records and responding to third party requestors.
• Must be able to lift boxes weighing up to 30 lbs.
• Attends special events that may require working nights and weekends.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

High school diploma or equivalent and four years related experience. An equivalent combination of education and experience may be considered.

Number of Vacancies: 1
Job Open Date: 02/04/2026
Open Until Filled: Yes
Full-time or Part-Time: Full Time
Work Days: Monday - Friday
Work Hours: 8:00 a.m.

- 5:00 p.m.
Job Location: Main Campus

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.