Program Coordinator, College of Medicine; COM Student Affairs

Posting Details

Position Information Position Number: 003837

Position Title:

Program Coordinator, College of Medicine (COM) Student Affairs - 003837 Division:
College of Medicine Department: 710840 - Student Affairs COM

Minimum Qualifications
:
High school diploma or equivalent and five years of related administrative/secretarial/clerical experience. An equivalent combination of education and experience may be considered.

Excellent written and oral communication skills are required.

Preferred Qualifications
:
Experience in a higher education setting is preferred.

The University of South Alabama's College of Medicine (COM) is seeking to hire a Program Coordinator, COM Student Affairs. Interested candidates should apply to be considered.

• Supports the OSA Associate and Assistant Deans and the department directors and staff, including but not limited to Whiddon COM Registrar, Whiddon COM Financial Aid, and Accounting.
• Serves as an administrative assistant for the Associate and Assistant Deans of the Office of Student Affairs.
• Serves as co‑coordinator/administrator for Navigate South in Whiddon COM to support stakeholders with troubleshooting as needed.
• Compiles requested reports available through the Navigate South as directed.
• Schedules advising and coaching sessions through Navigate South as directed.
• Assists in the coordination and supervision of after‑hours events hosted by specified Whiddon COM student organizations.
• Provides administrative support to all departments within the Office of Student Affairs in managing daily office operations, including facilitating coordination with other departments, including the Offices of Medical Education, Accreditation and Planning, Health Advancement, and Educational Technologies.
• Manages calendar scheduling for all shared spaces in the current Medical Sciences Building, including coordinating and scheduling additional services provided by Educational Technologies.
• Manages intake of Whiddon COM student forms, inclusive of but not limited to Request to be Absent, Career Exploration, and Request for Student Event.
• Discusses the submission with the appropriate‑level administrator.
• Responds to students in a timely and professional manner.
• Assists with OSA travel utilizing Concur if necessary.
• Assists Whiddon COM OAS with accounting duties related to student travel budget preparations as directed.
• Works with the Director of Student Records and Engagement related to the Oasis lottery scheduling platform for the M3 clerkship year.
• Schedules, assists in planning, and participates in managing the logistics of all Whiddon COM milestone events, including orientation, White Coat ceremony and reception, Honors and Awards Ceremony and breakfast, Match Day ceremony and breakfast, Academic Hooding Ceremony, Graduation, and Alpha Omega Alpha (AOA) elections and banquet.
• Serves as administrative support to the Councilor of AOA in organizing and planning biannual meetings.
• Serves as the administrative liaison to the National AOA organization, facilitating student memberships.
• Arranges committee, student, and conference meetings, including space, time, and place for the Associate and Assistant Deans, Office of Student Affairs, and Student Affairs staff.
• Coordinates the preparation, proofreading, and uploading of each student's Medical Student Performance Evaluation (MSPE) comprehensive document as part of the Residency Application packet.
• Assists the Associate and Assistant Dean, Student Affairs, in preparing memorandums, letters, announcements, reports, and policies and procedures using a personal computer and appropriate software.
• Prepares, disseminates, and compiles each section of the annual report as directed by the Dean of the Whiddon COM office.
• Maintains accurate and up‑to‑date records, including departmental correspondence related to Whiddon COM functions, MSPE files, and University activity waivers.
• Corresponds with all basic science and healthcare clinical departments regarding yearly student awards and faculty red sash recipients for the Whiddon COM.
• Provides administrative support related to the Director of Student Records and Engagement, Whiddon…