Human Resources Assistant II

Posting Details

Position Number: 008305

Position Title:

Human Resources Assistant II - 008305
Division:
Finance and Administration
Department: 174000 – Human Resources

High school diploma or equivalent and four years clerical experience, three of which were in human resources or related function. An equivalent combination of education and experience may be considered.

Experience using Banner HR/Payroll System is preferred.

The University of South Alabama's department of Human Resources is seeking to hire a Human Resources Assistant II. Interested candidates should apply to be considered.

• Answers multi-line telephone and directs calls in a professional manner.
• Serves as receptionist, greeting and routing visitors.
• Assists applicants with on-line application process, as appropriate.
• Assists with the processing of employee appointment and termination documents.
• Creates and maintains files, as applicable.
• Maintains accurate employee biographical and demographic information using the Banner HR/Payroll system.
• Prepares and proofs correspondence, documents, and reports utilizing various software to include Microsoft Word and Excel.
• Compiles statistics from various sources.
• Schedules meetings and appointments.
• Assists with the scheduling of new clients for the Employee Assistance Program.
• Prepares the Employee Assistance Program initial file for each new client.
• Copies and faxes correspondence and other documents.
• Prepares mail for pick-up, and distributes mail as applicable.
• Interacts by telephone, letter, e-mail or in person with employees, applicants, and others in a professional manner.
• Prepares photo 's using a computerized badge system.
• Assists with the maintenance of active and terminated personnel files.
• Assists with purging files according to retention schedule.
• Maintains electronic log of various documents using Excel.
• Assists with maintaining receipt of performance evaluations, and informs departments of outstanding evaluations.
• Maintains tenant logs for Technology Park and prepares  as authorized.
• Researches discrepancies and notifies appropriate personnel of any issues requiring special attention.
• Ensures compliance with Banner Data Standards when entering data.
• Works with departments and Human Resources staff to ensure timely completion of Banner forms.
• Completes verifications of employment for various agencies.
• Travels to various campuses as assigned.
• Ensures confidentiality of employee information; prints, scans, copies and/or distributes documents, as needed.
• Provides backup to other HR staff during absences to include ordering equipment and supplies, preparing payment forms, submitting copier and other equipment repair requests, serving as liaison with the Computer Center and Telecommunications regarding setup of equipment or equipment issues, and serving as liaison with the Facilities Department, and Technology and Research Park, regarding building or facility issues.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Number of Vacancies : 1
Position End Date (if temporary): –
Job Open Date: 10/24/2025
Job Close Date:
Open Until Filled
Special Instructions to Applicants:
Working Days Monday – Friday, Working Hours 8:00 a.m. – 5:00 p.m., Job Location Main Campus, Full-time or Part-Time:
Full Time, Regular or Temporary:
Regular