AR Clerk

OEC is a locally owned and operated business serving the Gulf Coast with comprehensive workplace solutions. Despite being local, OEC has significant buying power and supports customers across the entire country. Specializing in diverse services, including office products, furniture, interior design, janitorial supplies, breakroom essentials, printing, and advertising materials, OEC is a one‑stop solution for all business needs. When it comes to equipping your workplace, OEC ensures top‑notch service and product availability.

The AR Clerk supports the Accounting department by maintaining customer accounts, applying payments, and following up on outstanding balances. This position plays a key role in protecting working capital, reducing past‑due accounts, and ensuring smooth customer experiences.

• Generate and distribute customer invoices and credit memos
• Verify pricing, terms, tax, freight, and purchase order details prior to release
• Send monthly statements to correct customer contacts

• Post ACH, credit card, check, and lockbox payments with proper invoice matching
• Research and clear unapplied cash, short‑pays, and over payments within SLA
• Reconcile daily deposits to bank activity

• Monitor AR aging and perform structured outreach (email/phone) for past‑due accounts
• Document all collection touchpoints; escalate accounts per company policy
• Investigate and resolve billing disputes by coordinating with Customer Service, Sales, and Operations

• Assist with new account credit references and approvals

• Prepare AR aging, unapplied cash, and collections status reports
• Support month‑end close activities, including reconciliations and reserve inputs

• Follow internal controls for cash handling and credit card/PII protection
• Adhere to tax documentation rules; maintain exemption certificates

• 1–3 years of experience in Accounts Receivable or general accounting; multi‑entity or distribution background a plus
• Working knowledge of invoicing, cash application, collections, and sales tax basics
• Proficient in Excel (sorting/filtering, formulas, VLOOKUP/XLOOKUP, pivot tables) and Outlook
• Strong attention to detail, organization, and follow‑through
• Professional communication skills with both customers and internal teams