Accounting Assistant Mobile Convention Center

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Reporting to the Accounting Manager, the Accounting Assistant will provide accounting and clerical support to the Finance & Accounting department and other departments as necessary.

This role pays an hourly rate of $21.50 - $23.00

Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until May 22, 2026.

The Arthur R. Outlaw Mobile Convention Center is a spectacular facility providing excellent meeting accommodations. It features 317,000 gross sq. ft., including a 100,000 sq. ft. exhibit hall, and a unique design with terraces for outdoor functions and breathtaking views of the Mobile River.

The Saenger Theatre seats 1,900 patrons and hosts over 70,000 guests annually. It is the home of the Mobile Symphony Orchestra, Lagniappe’s annual Nappie Awards, and has hosted national acts such as The Avett Brothers, Willie Nelson, Chicago, The Black Jacket Symphony, Vince Gill, Bob Dylan and more.

The new Mobile Arena will anchor a lively downtown Mobile, Alabama, a city that offers world-class accommodations, retail shops, restaurants, museums, parks, and art galleries. The state-of-the-art 10,000 capacity arena is under construction and scheduled to open in early 2027. It will be home to a minor league hockey team, concerts, family shows, regional and national sports events, community gatherings, and annual Mardi Gras events.

It will include a wide range of premium seating and experiences including suites, clubs, and loge boxes and include over 27,000 square feet of multi-purpose and pre-event space.

• Proper coding, and timely vendor payments.
• Review, code, and reconcile company expenses in accordance with the chart of accounts.
• Prepare and execute weekly payment runs, including check payments and account transfers.
• Manage annual 1099 preparation and distribution in compliance with IRS regulations.
• Provide payroll support, including payroll input, reconciliations, benefits and pension tracking, and other ad hoc payroll functions.
• Perform A/P and A/R data entry and reconciliation, including bank deposits, withdrawals, and related account activity.
• Complete monthly A/R billings, send statements, and follow up on outstanding balances.
• Review and verify employee expense reports to ensure compliance with company policies.
• Assist with event settlements, reporting, and related financial transactions.
• Maintain and monitor administrative and financial accounts (e.g., utilities, subscriptions, service accounts).
• Collaborate with internal departments to obtain approvals and supporting documentation for financial transactions.
• Respond to vendor and internal inquiries, providing timely issue resolution and customer service.

Education & Experience:

• 1-2+ years of experience in Accounts Payable or other relevant experience.
• AS in Accounting, Finance or related field is preferred.
• Experience working in entertainment or venues is preferred.
• Experience with Coupa, Concur and Net Suite preferred.

Skills &

Competencies:

• Strong interpersonal and communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills.
• Accustomed to working in a fast-paced environment with the ability to multi-task and collaborate.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office.
• Be a business partner with other departments ensuring financial success of the venue.
• Knowledge of general accounting principles.

Work Environment:

• Must be able to work on-site at the Saenger Theatre, and support the Mobile Convention Center as well as the new Arena.
• Must be available to work standard business…