Real Estate Executive Assistant

Overview

We are seeking a highly organized, client-focused, licensed real estate professional to work directly alongside Sarah Bernard, a top-producing St. Louis real estate broker, as her right-hand partner in the execution of listings and transactions. This role is primarily listing-focused, with some buyers showing support as needed. This is a career, salaried position for someone who loves running the playbook, managing details, and ensuring every client experience is proactive, smooth, and professional.

You will attend appointments, manage the full lifecycle of listings and transactions, and be a key field and operations partner in the business.

• Attend listing appointments and key client meetings with Sarah
• Prepare all listing paperwork, files, and pre-listing materials
• Manage listing launches (MLS input, disclosures, timelines, coordination with marketing/admin)
• Coordinate vendors, inspections, photography, walkthroughs, and closings
• Manage timelines, deadlines, and proactive client communication
• Support buyer showings as needed
• Ensure clients always know what’s next and feel taken care of
• Be the primary execution and follow-through partner in the field

• Active Missouri real estate license (required)
• 2+ years of real estate experience
• Strong understanding of listing and transaction flow, contracts, and disclosures
• Extremely organized, detail-oriented, and proactive
• Excellent communication and client service skills
• Comfortable being client-facing and in the field
• Professional, reliable, and calm under pressure

• Salary range $65,000–$75,000+, depending on experience
• Bonus opportunities available based on performance and volume
• Stable, long-term role with a top-producing, well-established business
• Opportunity to grow into a senior operations or leadership role as the business scales

This role is not designed for someone who is primarily focused on building their own independent sales business.

$65,000 - $75,000 yearly

• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Respond to customer needs with urgency and attentiveness
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Help organize community outreach events to improve our standing in the local area

• Must have a valid Real Estate License
• Great written and verbal skills
• Previous experience in the real estate industry
• Available evenings and weekends
• Knowledge and experience with Google Drive (Sheets, Docs, etc.)

Sarah Bernard Real Estate is the #1 Sales Team at Red Key Realty and a top team in the St. Louis area. We specialize in all areas of St Louis and St Charles Counties and Innsbrook Resort. When you join our team, you ll join a culture of professionalism and growth to help expand your career.