Real Estate Executive Assistant

What You’ll Do

• Attend listing appointments and key client meetings with Sarah
• Prepare all listing paperwork, files, and pre‑listing materials
• Manage listing launches (MLS input, disclosures, timelines, coordination with marketing/admin)
• Coordinate vendors, inspections, photography, walkthroughs, and closings>
• Manage timelines, deadlines, and proactive client communication
• Support buyer showings as needed
• Ensure clients always know what’s next and feel taken care of
• Be the primary execution and follow‑through partner in the field

• Active Missouri real estate license (required)
• 2+ years of real estate experience
• Strong understanding of listing and transaction flow, contracts, and disclosures
• Extremely organized, detail‑oriented, and proactive
• Excellent communication and client service skills
• Comfortable being client‑facing and in the field
• Professional, reliable, and calm under pressure

• Salary range: $65,000–$75,000+, depending on experience
• Bonus opportunities available based on performance and volume
• Stable, long‑term role with a top‑producing, well‑established business
• Opportunity to grow into a senior operations or leadership role as the business scales

This role is not designed for someone who is primarily focused on building their own independent sales business.

• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Respond to customer needs with urgency and attentiveness
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Help organize community outreach events to improve our standing in the local area

• Must have a valid Real Estate License
• Great written and verbal skills
• Previous experience in the real estate industry
• Available evenings and weekends
• Knowledge and experience with Google Drive (Sheets, Docs, etc.)

$65,000–$75,000 per year