Trade Show Coordinator, Part Time – Irvine, CA

Benefits

• Training & development

The Trade Show Coordinator is responsible for planning, organizing, and executing all aspects of Hytera US Inc.’s industry trade show and event participation. This role ensures that events are delivered on time, within budget and aligned with marketing and sales objectives. The coordinator will manage logistics, vendor relationships, promotional materials and on-site support to create a successful event experience.

This is a contract-based, part-time position of 24 hours per week. On-site role with potential for hybrid schedule.

Event Planning & Strategy

• Collaborate with marketing, sales, and leadership to determine event goals, key messages and target audiences.
• Research and evaluate trade show opportunities.
• Develop event project plans, timelines, and manage budgets.
• Other marketing duties as assigned.

Logistics & Execution

• Obtain necessary insurance certificates prior to deadlines.
• Manage trade show booth logistics including shipping, setup, teardown, and storage.
• Coordinate registration, travel arrangements, hotel accommodations and exhibitor badges.
• Work with vendors for any booth design, graphics, audiovisual needs and promotional materials.
• Ensure any marketing collateral, product samples and giveaways are prepared and delivered on time.

Vendor & Stakeholder Management

• Develop and maintain relationships with event organizers, shipping companies, designers and rental vendors.
• Negotiate contracts, pricing, and service agreements.
• Serve as the primary point of contact for event organization.

• Bachelor’s degree in Marketing, Business, Communications or related field preferred. At least two years of professional experience as a trade show coordinator can also be accepted in lieu of a degree.
• Experience in trade show coordination, event planning, or marketing support.
• Strong project management and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office.