Administrative Clerk

Position Overview

Position: The Paint Administrative Clerk performs a variety of administrative duties to support the Paint Team. This position is responsible for ensuring the accurate and timely flow of materials and information to support production operations. The role involves managing documentation, monitoring inventory levels and locations, and maintaining communication between production teams and purchasing.

• Print the daily Material Picks, then sort them by color and stage and prepare the paperwork for production.
• Print repairs as received throughout the day, then sort them by color and stage for production.
• Enter data in Excel spreadsheets to track special material orders, including special geometric and anodized materials.
• Monitor out-of-stock reports for materials and paint, then inform the Purchasing Team along with the appropriate Production Lead and Supervisor.
• Share the most current and relevant data from the picks, repairs, purchase orders, or reports with Paint Production Leads and Expeditors when requested.
• Verify counts of incoming anodized and southern stretch - Bent Geo Aluminum materials and reconcile with amounts ordered and shipped.
• Enter data and upkeep information on Truck and Trailer logs that identify where materials are located.
• Answer questions from Production Leads and Expediter on Truck and Trailer log data.
• Use Quaker's Green Screen backend system for tracking orders.
• Prompt and regular attendance at an assigned work location.
• Interact and communicate with employees and customers in an appropriate manner.
• Availability on site to confer with staff members with whom the employee must interact on a regular basis.
• Communicate via email and prepare reports.
• Review data and information from the out-of-stock reports.
• Complete assigned tasks/projects in a timely manner.

No direct management or supervisory responsibilities.

Observe safety and security policies and procedures, including proper use of Personal Protective Equipment (PPE) including eye and foot protection; report potentially unsafe conditions; and use equipment and materials properly. Follow department-specific safety requirements during prolonged visits to the production floor, such as Hearing Protection, Dust Masks, or Safety Gloves.

No travel is required.

An individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Proficient with Microsoft Office software:
  Excel, Word, Outlook
• Basic knowledge of Quaker's paint colors and dies
• Familiarity with Quaker's backend Green Screen order system

An individual is expected to have the minimum level of education and related expertise listed here:

• High school diploma or a GED preferred
• Office experience preferred
• Manufacturing experience preferred

• Organization
• Initiative
• Supportive Leadership
• Attention to Detail

This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.

The physical demands and environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is primarily a production support job and largely sedentary, but it requires the ability to stand for prolonged periods, lift files, and open filing cabinets.

Additionally, the employee is occasionally required to climb stairs, balance, stoop, kneel, crouch, crawl, or bend as necessary. The employee may also occasionally be required to lift and/or move up to 25 pounds. Vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is exposed to climactic…