Assistant Office Manager

Overview

Under the direction of the Supervisor II (Office Manager), the Supervisor I (Assistant Office Manager) in the Division of Administrative Services, Legal Support Operations (LSO) independently plans, manages, and directs staff providing legal support services. The Supervisor I interfaces with legal division management and senior attorney staff across a variety of practice areas to resolve sensitive, confidential, complex, and high impact issues, ensuring mission critical work is anticipated, planned, and delivered in support of the Attorney General’s Office.

• Directly supervises Legal Specialists (Analyst IIs) and Legal Support Supervisor IIs (LSSII), and indirectly supervises approximately 60 other staff members including supervisors, legal secretaries, and clerical support staff.
• Provide oversight of all activities related to legal support services, including personnel and human resources management; legal secretary assignments; job design; recruitment and retention; hiring and selection; training and development; performance evaluations; labor relations; conflict management; discipline; and workers’ compensation.
• Review concerns and make recommendations for resolution; conduct and review performance evaluations and disciplinary actions.
• Advise and consult with representatives from each legal division to resolve sensitive and confidential matters, discuss policies and procedures, address operational changes, and ensure mission critical work is delivered timely and effectively.
• Collaborate with internal programs to develop and implement initiatives that enhance the skills and knowledge of legal support staff and ensure compliance with applicable policies and procedures. Maintain current knowledge of trends in law office administration and technology to improve service, increase efficiencies, and enhance client communication.
• Engage in duties that may include driving, lifting up to 25 pounds, climbing, manual dexterity, and other physical requirements; monitor and manage workload in a high-pressure environment with frequent interruptions and deadlines; occasional travel may be required locally and with the State.

You will find additional information about the job in the Duty Statement.

Job Code #: JC-504298

Position #(s): -001

Working Title: Assistant Office Manager

Classification: SUPERVISOR I

Salary: $7,172.00 - $8,910.00

New to State candidates: will be hired into the minimum salary of the classification or minimum of alternate range when applicable. For current state employees and/or those with reinstatement rights, salary will be determined in accordance with applicable laws, rules, and regulations.

# of Positions: 1

Work Location: San Diego County

Telework: Hybrid

Job Type: Permanent, Full Time

Work Shift: 8:00 am - 5:00 pm

Work Week: Monday - Friday

• This position is located in the Division of Administrative Services, Legal Support Operations, San Diego.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• Please note that all new to state employees will be given the minimum salary of the classification. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with the applicable laws, rules, and regulations.
• For more information about the Department please visit the Attorney General's website at

Personal Leave Program:
Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax with holdings. For additional information please visit Human Resources Manual - CalHR

• Work-life balance
• 11 paid holidays
• Flexible paid leave options
• Consistent wage increases
• Pension retirement
• Job stability
• Health/Dental/Vision Insurance
• Public Service Loan Forgiveness (PSLF) and more!