Financial and Administrative Officer

Position Information

Administers and coordinates complex fiscal budgeting and administration enabling the department to maintain fiscal integrity and control. The incumbent’s role is critical to the overall mission of the Administrative Unit in facilitating and enhancing academic support toward quality teaching, strong research, and service, while complying with applicable University policies and procedures, granting agencies’ regulations, and adhering to the highest standards of ethics.

Working in a fast‑paced Administrative Unit, the incumbent administers and coordinates all fiscal activities of departmental budgets, including financial activity trend analysis and budget projection reports, and fiscal integrity and control. Performs complex budget/resource analysis, reviews departmental accounting and budgetary procedures, and provides recommendations for improving the budgetary process and procedures for departments. Monitors and reconciles financial transaction detail ledgers.

Provides assistance with contracts and grants, reviews purchasing and procurement ensuring cost is appropriate, sufficient funds are in place, and the FAU is accurate. Provides guidance to faculty regarding fiscal policies and procedures and provides monthly financial reports to faculty. Reviews travel vouchers. Ensures compliance with internal audit requirements and University policies for all financial activities. Prepares reports and analyses for departmental chair.

Manages the year‑end fiscal close process and assists with budgeting. Coordinates HR processes for employees, ensuring proper appointment, classification, and salary rates. Processes monthly payroll for academic and staff employees. Manages the recruitment, appointment, and re‑appointment of non‑senate academic personnel. Assists the Chair with course schedules, curricular changes, and teaching assignments. Coordinates and assists with graduate student recruitment, advising, and support.

Oversees the allocation and coordination of teaching assistantships and the management of financial commitments to graduate students. Reports on enrollment and curriculum. Assists the Chair with general administrative, academic personnel, and event management matters pertaining to faculty and student support.

The full salary range for the Financial and Administrative Officer is $84,100 – $ annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

• Educational Requirements
  :
  Bachelor’s degree in a related area and/or equivalent experience/training.
• Experience Requirements
  : 6‑10 years of related experience.
• Previous supervisory/managerial experience.

• Solid knowledge of the organization’s processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.
• Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Demonstrated skills in employee supervision and HR administration.
• Solid knowledge of common organization‑specific and other computer application programs.
• Solid organizational and customer service skills to effectively manage multiple priorities.
• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
• Solid skills to quickly evaluate complex issues and identify resolution.

• Knowledge of webpage maintenance, Google, Doodle and other online administrative applications.

In the heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park‑like campus provides convenient access to the vibrant and growing Inland region. The campus is a living…