Patent Specialist

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This range is provided by K&L Gates. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$70,000.00/yr - $/yr

• Prepare, review, and file PTO communications, including new applications, Office Action responses, Information Disclosure Statements, assignments, and related ownership transfers.
• Manage specific clients’ Extranet systems to access and communicate all correspondence, PTO filings, and PTO mail.
• Review daily docket and deadlines.
• Maintain current knowledge of IP rules and procedures.
• Assist in other duties/special projects as assigned by supervisor or requested by lawyers.
• Perform a variety of foreign prosecution‑related tasks such as preparation and filing of PCT applications and all associated non‑U.S. prosecution filings.
• Enter national and regional stage and all associated formality requirements specific to each country.
• Prepare and send necessary communications directly to foreign associates in order to manage and maintain foreign prosecution matters.
• Report mail associated with foreign filings to the client.
• Report, issue, and docket in own Outlook calendar soft deadlines (deadlines to provide client recommendation) when reporting foreign mail with a deadline.
• Send reminders to attorneys related to soft deadlines.
• Analyze issued U.S. patents for proper Patent Term Adjustment.
• Use patent analytical software to research and compile worldwide patent portfolio data.
• Maintain current knowledge of all foreign IP rules and procedures.
• Create letters, legal documents, and memos in Word; spreadsheets in Excel; slide shows in PowerPoint; create and work with tables, including tables of contents; use spell‑check and thoroughly proofread content of all documents.
• Enter, edit, and track daily time in the firm’s time entry application according to required deadline.
• Work with attorneys and other legal secretaries in reviewing and editing proformas and work with Accounting to finalize and submit client invoices on a timely basis.
• In Outlook, manage inbox (creating folders), manage calendar, set‑up meetings electronically, manage contacts, and work within the firm’s document management system and understand distribution lists.
• Prepare check requests and firmwide expense reports accurately and promptly.
• Possess knowledge of and apply a high level of detail to file openings and conflict checks using the firm’s online file opening system.
• Possess working knowledge of the firm’s record‑management system to store and retrieve hard–copy documents, create labels, request folders, store and retrieve electronic documents, and store and retrieve e‑mails.
• Assist other secretaries and Patent Specialists with overflow work and provide backup support during vacations, leaves of absence, etc.
• Coordinate and verify travel arrangements with service providers and process related business expense reimbursements.
• Schedule meetings, book conference rooms, video conferences, and Webexes.

• High school diploma or equivalent; college degree preferred.
• Knowledge and understanding of Intellectual Property basic legal terminology.
• Ability to concentrate for lengthy periods of time while maintaining a focus on detail.
• Ability to handle multiple tasks and routine responsibilities on a daily basis and a willingness to make judgment decisions.
• Ability to balance the initiative with level of knowledge, a willingness to follow instructions and the responsibility of bringing any problems, concerns, or discrepancies to the attention of the supervising attorney or paralegal.
• Ability to communicate effectively with a varied audience, including all levels of firm members, vendors, clients, and other outside interested parties.

• Must be able to communicate and interact effectively with employees and/or other clients.
• Effectively manage and communicate confidential issues.
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on…