Payroll Specialist

The Payroll Specialist is responsible for the accurate, timely, and compliant processing of payroll for employees across the United States. This role ensures adherence to federal, state, provincial, and local payroll regulations while supporting payroll accounting, reporting, and HR operations. The Payroll Specialist also serves as a key resource for payroll systems, employee payroll inquiries, and process improvement initiatives within a fast-paced manufacturing environment.

• Process multi-cycle payrolls, including weekly, semi-monthly, and Canadian payrolls, with a high level of accuracy and timeliness.
• Input and maintain employee payroll data, including new hires, compensation changes, deductions, and status updates.
• Import and validate time and attendance data from timekeeping systems.
• Ensure payroll compliance with all federal, state, provincial, and local laws and regulations.
• Process wage garnishments, tax levies, child support orders, and other court-ordered payroll deductions.
• Respond to employment verifications and unemployment claims on time.
• Research and resolve payroll discrepancies, employee questions, and system issues.
• Maintain payroll records in compliance with legal requirements and audit standards.
• Process relocation, expatriate-related, and other payroll-related expenses, including applicable gross-ups.

Payrolls are processed accurately, on time, and in full compliance with applicable regulatory requirements.

• Process monthly changes to employee 401(k) contributions.
• Administer employee loan and hardship withdrawal requests.
• Assist with annual 401(k) audits and documentation preparation.
• Coordinate with internal stakeholders and third-party providers to ensure compliance with retirement plan regulations.

Retirement plan contributions and transactions are administered accurately and in accordance with plan requirements and regulatory guidelines.

• Generate standard and ad-hoc reports from payroll and HRIS systems to support HR, Finance, and leadership needs.
• Maintain expert-level knowledge of payroll and HRIS systems.
• Identify opportunities to streamline payroll and HR processes through technology and automation.
• Assist in system upgrades, implementations, and enhancements related to payroll and HRIS platforms.

Payroll and HR systems are utilized efficiently to support reporting accuracy, operational efficiency, and continuous improvement.

• Serve as the primary contact for employee inquiries related to payroll, time-off policies, and payroll deductions.
• Support onboarding by providing payroll, benefits, and retirement plan information during new hire orientation.
• Train and maintain payroll backup resources to ensure operational continuity.
• Collaborate with HR, Finance, and operational teams to ensure accurate employee data and reporting.
• Participate in HR initiatives, reporting projects, and cross-functional activities as needed.

Strong internal service delivery and collaboration across HR and the broader organization.

Bachelor’s degree in Accounting, Business Administration, Human Resources, or a related field preferred.

• 3–5 years of payroll processing experience, ideally in a multi-state or multinational environment.
• Experience processing both U.S. and Canadian payrolls preferred.
• Experience supporting payroll audits and regulatory compliance.
• Prior experience within manufacturing or a multi-site organization is a plus.

• Experience with payroll and HRIS systems such as ADP, Workday, or similar platforms.
• Advanced proficiency in Excel and strong overall computer skills.
• Ability to analyze payroll data and resolve discrepancies effectively.

Ability to identify discrepancies, investigate root causes, and implement effective solutions.

Effectively manages multiple deadlines while maintaining accuracy in a high-volume environment.

Builds strong working relationships across HR, Finance, and operational teams while providing excellent internal customer service.

Identifies opportunities to streamline processes and improve payroll accuracy and efficiency.

Maintains the highest standards of discretion and professionalism when handling sensitive employee information.

• Strong attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• High level of integrity and confidentiality
• Strong problem-solving skills
• Commitment to delivering high-quality service to employees and leadership

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