Human Resources Assistant

Standard benefits include: medical, dental & vision insurance, paid sick, vacation and holidays.

This position works 8 hours per day and 5 days per week and 260 days per year

The scheduled work hours for this position are 7:30 AM
-4:00PM.

This institution is an equal opportunity provider.

The HR Assistant – Support Staff acts as a Talent Acquisition and Onboarding Specialist, focusing heavily on recruiting for all support personnel. This role is responsible for executing HR-related duties that support department functions, including recruitment, onboarding, HRIS data integrity, and employment law compliance. As recruitment is a primary focus, this position serves as the front-line ambassador for the district’s talent pipeline.

Experience:

Minimum of two years of experience in a school setting or a professional Human Resources office

Technical Proficiency:
Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.

Ability to manage complex data entry, create formulas for spreadsheets, and perform data queries

Communication:
Exceptional tact and professionalism in both written and verbal communications, with the ability to project a positive image of the district

Organization:
Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment

Knowledge:
Familiarity with state/federal laws regarding hiring practices and personnel record maintenance

• Execute recruitment efforts for support staff positions, including drafting and posting job openings, sourcing candidates, and facilitating the interview process.
• Partner with hiring managers to provide hiring recommendations based on candidate evaluations and interview outcomes.
• Serve as the primary point of contact for candidate experience management, responding professionally to inquiries regarding job status, selection processes, and application updates.
• Coordinate and represent the district at recruitment and employment fairs, preparing all necessary marketing and recruitment materials to attract top talent.

• Manage the offer management process, including extending formal job offers and verifying professional references.
• Oversee the pre-employment screening process, ensuring all background checks and required new hire paperwork are completed accurately.
• Facilitate New Employee Orientations (NEO) and coordinate essential training sessions to ensure a seamless transition for new hires.
• Prepare and submit all new hire information and personnel actions (hires, rehires, resignations, transfers and retirements) for Board of Education approval.

• Maintain data integrity within the district’s Human Resource Information System (HRIS) and payroll system for all active support staff.
• Ensure the timely and accurate transfer of new hire data and personnel changes to the payroll department.
• Perform annual utility rolls of pay assignments and prepare Letters of Assurance for the new fiscal year.
• Process employee credentials, including photo s.

• Maintain the confidentiality and security of all personnel files and sensitive employee information in accordance with federal, state, and local regulations.
• Assist employees and supervisors with the interpretation of HR policies, procedures, and employment standards.
• Audit personnel records regularly to ensure compliance with employment laws and district standards.