Senior Payroll Specialist

Overview

Utility Trailer Manufacturing / HCEW Management Services LLC is seeking an experienced and detail-oriented Senior Payroll Specialist to join our team. This role is essential to ensuring seamless payroll operations, focusing on accuracy and timeliness. The ideal candidate will have experience in processing full cycle weekly and bi-weekly payroll in multi-states, has a knowledge of payroll tax, and wage and hour regulations.

• Respond to payroll-related inquiries from employees, managers, and other stakeholders in a timely manner
• Process and manage multi-state weekly, bi-weekly and off-cycle payrolls for all employees
• Ensure accurate and timely payroll processing, including salary changes, bonuses, overtime, and deductions
• Work with HR and other departments to ensure that employee data is accurate and up-to-date - Validate data in WFM Workbrain delivered via automated feed
• Process and manage multi-state tax liens, garnishments and child support orders
• Compute and process final pay in accordance with state and federal law
• Maintain and update employee payroll records, including tax with holdings, benefits, and direct deposits
• Reconcile payroll accounts and prepare payroll reports for management
• Stay current with federal, state, and local payroll regulations and ensure company compliance
• Reconcile payroll tax reporting and ensure timely submission of payroll taxes
• Resolve payroll discrepancies and respond to employee inquiries regarding payroll issues
• Collaborate with HR and Finance to ensure accurate employee data and benefit deductions
• Lead year-end payroll processes, including W-2 preparation and distribution
• Assist with audits and provide necessary documentation and reports
• Suspend improvements to the payroll system and processes to enhance efficiency and accuracy
• Other business and organizational needs, as assigned

• 5+ years of progressive payroll experience, with at least 2 years in a lead role
• Strong knowledge of payroll systems and software (UKG Pro required)
• Strong knowledge of timekeeping software systems and multistate wage & hour laws as applicable to timekeeping
• Comprehensive understanding of payroll regulations, tax laws, and compliance requirements
• Comprehensive knowledge of multi-state tax liens, garnishments and child support
• Experience with General Ledger and payroll accounting
• Experience with Microsoft Dynamics 365 (D365)
• Advanced proficiency in Microsoft Excel and experience with VLOOKUPs and Pivot Tables
• Excellent organizational skills, attention to detail and time management skills
• Strong analytical and problem-solving abilities
• Ability to handle confidential information with integrity and discretion
• Excellent communication and interpersonal skills
• Enthusiastic team player with a solid commitment to creating a positive and engaging work environment

Ability to define problems, collect data, establish facts, and draw valid conclusions. Regularly exercises discretion and independent judgment.

Certified Payroll Professional (CPP) designation is a plus

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit;

use hands and fingers to handle, feel or reach with hands and arms. The employee is occasionally required to stand and walk. The employee is occasionally required to lift 10 lbs up to 25 lbs. Specific vision abilities required for this job include close vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

• Salary Range: $32- $35 an hour
• Non-Exempt Position

We offer medical, dental, vision, profit sharing, life insurance, voluntary spouse life insurance, voluntary dependent life insurance, FSA, DCA, long term disability, accident insurance and more!

Equal Opportunity Employer