Human Resources Generalist

The Human Resources Generalist I provides comprehensive administrative and operational support to the Human Resources Department, with a strong focus on weekly and monthly reporting, document tracking, HRIS accuracy, and process coordination. This role reports directly to the HR Supervisor and serves as a support partner to the HR Generalist II. The Generalist I assists with the completion and routing of Docu Sign forms, manages job postings, supports applicant screening and interview scheduling, coordinates HRIS setup for new hires, and assists with onboarding-related documentation and post-orientation follow-up.

This position supports the accurate and timely execution of HR processes and contributes to a positive, customer-focused HR experience for Foundation employees, State staff, volunteers, and hiring managers. Works closely with the Human Resources management team and all departments throughout the organization providing a customer focused and effective Human Resources administrative support service to assist with achieving California Science Center’s strategic plan and departmental goals and objectives.

• Bachelor’s degree in Human Resources, Business Administration, or related field; equivalent experience considered.
• 1–3 years of administrative or HR support experience preferred.
• Working knowledge of current state and federal labor laws.
• Excellent consultation skills in the area of employee relations.
• Benefits administration experience.
• Ability to maintain confidentiality, accuracy, and professional communication.
• Experience with HRIS systems and Microsoft applications including Word, Excel, Outlook and PowerPoint.

Candidates who do not meet every qualification but have strong experience and the ability to perform the essential duties are encouraged to apply.

In addition to the education and work experiences described above, candidates should be able to exhibit/demonstrate that they possess the following traits/attributes:

• Effective oral and written communication skills – Can produce written communications that are understandable and grammatically correct; listens to understand; and openly and honestly communicates with supervisor and peers.
• Ability to receive and internalize coaching - willingly asks for and accepts performance feedback from supervisor and uses that input to grow, develop, and improve overall effectiveness.
• Ability to work within a Team structure – can work effectively within a team environment and can look beyond an individual success to recognize the importance of achieving success of the Science Center.
• Is accountable – takes personal responsibility for actions and for achieving outstanding performance results; has a commitment to excellence.
• High energy level – has a bias for action and a strong work ethic.
• Functions as a problem solver – sees obstacles as challenges to meet and overcome, not as impossibilities; emphasis is on finding solutions to problems.

Provides a high level of leading administrative support to all Human Resources functions including but not limited to these core areas:

• Provides comprehensive administrative support to the HR department, ensuring accuracy, organization, and confidentiality in day-to-day operations.
• Administers and processes payroll and other changes through the HRMS (SAGE), entering changes and updating the HRMS/SAGE database, coordinating with payroll via a SAGE LINK to Accounting, auditing payroll, bills, reviewing payroll deduction reports, producing salary reports, retirement plan reports, employee performance review reports and other reports as required, and maintaining paper and electronic files, etc.
• Helps monitor recurring HR tasks and deadlines to ensure timely completion, accuracy, and documentation.
• Manages job postings on internal and external platforms.
• Supports applicant screening and interview scheduling in partnership with the HR Generalist II and hiring departments.
• Coordinates Docu Sign routing for New Position Forms, New Hire Authorization Forms, and related approval documents.
• Maintains applicant folders, tracking grids, and report logs to ensure visibility into hiring activity.
• Update…