Payroll Manager

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Payroll Manager for Healthcare Organization in Santa Clara County

About the Role:

Lead end-to-end payroll processing, system administration, tax reporting, and compliance.

• Manage bi-weekly payroll processing for multiple healthcare entities, ensuring precision and adherence to deadlines.
• Develop and continually improve payroll processes, workflows, and internal controls.
• Ensure full compliance with federal, California, and local payroll laws, policies, and industry standards.
• Administer payroll disbursements, garnishments, tax filings, and employee benefits payments for exempt and non-exempt staff.
• Lead, mentor, and develop Payroll team members to deliver exceptional service.
• Partner with HR, Finance, and Operations to optimize workflows, reconcile data, and streamline onboarding for new acquisitions.
• Support audits by providing documentation and adherence to tax regulations, including quarterly and annual filings.
• Serve as ADP Workforce Now payroll system administrator, driving system updates, customizing reports, and improving payroll platform efficiency.
• Maintain payroll internal controls, respond to tax notices, and ensure W-2 report accuracy.
• Generate detailed payroll reports, including costs, taxes, deductions, and time off management.
• Monitor payroll performance metrics and troubleshoot issues proactively.
• Stay current with industry trends, payroll regulations, and best practices through ongoing professional development.

• Bachelor’s degree in Business, Finance, or Accounting.
• 7+ years of payroll management experience in a multi-location organization, ideally in healthcare.
• Expertise in ADP Workforce Now and Time & Attendance systems (e.g., TLM).
• Deep knowledge of federal and California labor laws, payroll taxes, and compliance standards.

• Experience managing payroll within physician or healthcare settings.
• Payroll certification (CPP) or membership with the American Payroll Association preferred.

• Mid-Senior level

• Full-time

• Accounting/Auditing

• Hospitals and Health Care and Health and Human Services