Assistant to City Administrator

Overview

Assistant to the City Administrator
Administration Department

$153,083- $210,260 Annually, Plus Excellent Benefits

The salary range listed above reflects the full compensation potential for this position. Initial placement in the salary range is typically within the first half of the range; however, in certain circumstances (e.g., an experienced lateral candidate) placement at or above the midpoint may be considered. The last 3% of the salary range requires five years of City of Gilroy service and strong work performance – see MOU for specific requirements.

This position is eligible for a 9/80 work schedule, providing every other Friday off, subject to operational needs. This is a fully in-person position. Remote or hybrid work is not available.

The City of Gilroy is an equal opportunity employer and supports workforce diversity, equity, inclusion and belonging. Join our team!

The Assistant to the City Administrator serves as a key member of the City Administrator’s Office and Senior Executive Team, providing high-level administrative, analytical, and program oversight support on complex and sensitive citywide matters. Under the direction of the City Administrator, this position manages assigned programs and initiatives, leads cross-departmental projects, and represents the City Administrator’s Office with internal and external stakeholders, including elected officials and community partners.

The role requires a strong working knowledge of municipal operations, public administration, budgeting, contracts, grants, and labor relations, as well as the ability to exercise sound judgment, maintain confidentiality, and operate independently. This confidential, exempt position is responsible for delivering well-supported recommendations, managing competing priorities, and supporting objectives, including participation in emergency response efforts as assigned.

The City Administration team is a small, close-knit group with a strong sense of camaraderie. We leverage our individual experience and expertise for collaborative problem solving and we enjoy discussing, learning, and planning new programs and how they can be strategically implemented.

• Lead the development of a comprehensive and prioritized multi-departmental workplan to attain strategic goals.
• Develop familiarity with the Gilroy Connect program, and analyze and recommend improvements, in consultation with other departments, to the City’s responses to service requests across all departments.
• Manage a consultant-based assessment project for the Recreation Division and implement process and operational improvements as determined through the assessment process.
• Review emergency management protocols, Emergency Operations Center readiness, and interdepartmental coordination to ensure the City is positioned to respond effectively to emergencies and critical incidents.
• Support the newly appointed City Administrator with special projects and manage assigned divisions within Administration.

• Demonstrate sound judgment in complex, sensitive, and politically aware environments, with the ability to assess risk and determine appropriate action.
• Have experience handling confidential and sensitive matters, including executive, labor, or personnel-related issues, with professionalism and restraint.
• Possesses a solid working understanding of local government operations, governance structures, and public administration practices.
• Operate effectively with minimal supervision, take ownership of work, and bring forward well-reasoned recommendations rather than issues alone.
• Has successfully led or managed complex projects involving multiple departments, stakeholders, or external partners.
• Demonstrate experience preparing, monitoring, or analyzing budgets and financial data in support of executive or organizational decision-making.
• Has direct experience with contracts, grants, RFPs, and compliance requirements, including coordination with legal, finance, or external agencies.
• Communicate complex information clearly in both written and verbal formats, including staff reports, executive correspondence, and…