Finance & Operations Coordinator

The Opportunity

EdVoice is seeking a highly organized and curious Finance & Operations Coordinator who is eager to learn how the full backend of a mission-driven organization operates. This role offers a rare opportunity to gain hands-on experience across finance, compliance, operations, and governance within a fast-growing social enterprise working at the intersection of public policy, advocacy, and impact.

Reporting to the Director of Financial Management & Operations, the Finance & Operations Coordinator will work closely with a collaborative, high-performing team and gain exposure to how strategic decisions are supported by strong systems, disciplined execution, and thoughtful risk management. The Coordinator will play an integral role in maintaining the operational infrastructure that allows EdVoice, EdVoice Institute and EdVoice for the Kids PAC to operate effectively across multiple entities while remaining compliant with complex regulatory requirements.

This is an ideal role for someone early in their career who wants to build a deep, practical understanding of how organizations actually run: how money flows, how compliance works in practice, how decisions are documented and executed, and how strong operations enable ambitious teams to focus on mission and impact. The right candidate will be excited to learn, comfortable working behind the scenes, and motivated by the opportunity to grow alongside a talented team that values precision, rigor, and continuous improvement.

• Support monthly close processes across multiple entities by preparing reconciliations and backup documentation for review by senior staff
• Reconcile payroll, benefits, credit card, and vendor activity to the general ledger and flag discrepancies
• Support accounts payable and receivable processes, including invoice intake, approval tracking, and monitoring payment status
• Prepare inter-entity reimbursement schedules and supporting documentation under established allocation methodologies
• Maintain organized finance files and schedules to support audits, financial reporting, and internal reviews

• Administer time-tracking and compliance data collection processes related to lobbying, FPPC reporting, and multi-entity allocation requirements
• Monitor compliance calendars and ensure timely collection of required information, certifications, and acknowledgements
• Prepare compliance summaries, schedules, and supporting documentation for review by the Director of Finance & Operations
• Maintain organized records related to FPPC filings, donor disclosures, contracts, and internal policies
• Track compliance-related deadlines and escalate risks or missing information as needed

• Maintain centralized contract and vendor repositories, including executed agreements, amendments, and renewal dates
• Track vendor invoices against contracts and scopes of work and flag inconsistencies
• Support recruiting and hiring, including candidate sourcing, interview scheduling, and initial screening
• Manage employee onboarding and offboarding logistics, including payroll setup, benefits enrollment tracking, and IT coordination
• Maintain internal documentation, templates, and standard operating procedures to support operational consistency
• Assist with ongoing improvements to document management systems and operational workflows

• Support team meeting logistics, including calendar coordination, agenda formatting, and materials preparation
• Draft meeting notes and track follow-up items for internal review
• Support signature collection, filing, and archival of governance and compliance documents
• Assist with special projects as needed

• 2–4 years of experience in operations, finance, compliance, or administrative support roles
• Curiosity and willingness to learn complex systems, regulations, and workflows, with the ability to incorporate feedback quickly
• Strong attention to detail and ability to manage multiple deadlines with accuracy
• Ability to recognize anomalies, inconsistencies, or risks and escalate them appropriately
• Ability to prioritize competing…