Admin Asst Global Special Projects

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world‑class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad‑supported streaming service.

We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world‑renowned theme parks and attractions through Universal Destinations & Experiences.

NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, Golf Now, Golf Pass, and Sports Engine. The well‑capitalized company will have significant scale as a pure‑play set of assets anchored by leading news, sports and entertainment content.

The spin‑off is expected to be completed during 2025.

The Administrative Assistant will provide high‑level administrative and production support reporting to the Senior Vice President, Global Special Projects & Events, within Universal Pictures Theatrical Marketing. This role plays a key part in the planning and execution of premieres, special events, and global marketing initiatives for Universal’s feature films. The ideal candidate is a proactive problem‑solver, detail‑oriented, and thrives in a fast‑paced, creative environment.

• Support all aspects of film premieres, awards events, and special project planning, including logistics, vendor coordination, and on‑site execution
• Duties include, but are not limited to:
  • Coordinate with the talent relations team regarding Term Deal event invitations
  • Compile film contact sheets for use in premiere invitations
  • Manage talent and filmmaker travel, including flights, hotels, and transportation for premieres
  • Create and order all printed materials: invitations, tickets, badges, limo passes, and concession signage
  • Create talent and filmmaker schedules as needed
  • Coordinate guest parking logistics for events
  • Prepare event confirmation letters for guests, executives, and talent/filmmakers
  • Create, manage, and distribute staffing sheets for each event, along with a credential
  • Manage supplies needed for day‑of event executions

• Provide support to the Senior Vice President and Vice President on the team
• Reconcile expense reports and Procurement Card each month
• Book flights, hotels, and car transportation
• Manage the Senior Vice President, Global Special Projects & Events phone line

• Support the team by setting meetings, managing internal master calendars, taking notes, placing lunch orders, and handling administrative tasks as needed
• Maintain a log of charity auction winners and fulfil obligations within a designated time frame
• Track industry events for research and learning purposes
• Create and update weekly decks for leadership meetings
• Support the team during Awards Season with a variety of responsibilities and tasks

• 1+ years of experience working in an administrative capacity (experience in the events field preferred)
• Proficient in Microsoft 365

• Ability to perform physical tasks related to event setup, including lifting, carrying, and standing for extended periods
• Availability to work overtime and extended hours as needed for…