Alumni and Digital Engagement Coordinator

Overview

The Bishop’s School is an independent, all-gender college-preparatory school for 800 students in grades six through twelve. Located on a historic campus in La Jolla, 10 miles north of downtown San Diego, the School maintains a student-teacher ratio of approximately 9 to 1 and is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. The School awards over $4 million in need-based grants annually.

The Bishop’s School seeks an Alumni and Digital Engagement Coordinator with immediate start.

Reporting to the Senior Director of Alumni Engagement and Annual Giving (SDAG), the Alumni and Digital Engagement Coordinator (ADEC) coordinates and executes alumni engagement programming and communications outreach. The ADEC develops digital communications strategies to support fundraising through direct donation-giving campaign outreach. The objective is to build a robust alumni community and strengthen relationships via friend- and fundraising initiatives.

The successful candidate will demonstrate the ability to work independently and as part of a team, strong communication and organizational skills, attention to detail, and a commitment to excellence. This is a 12-month per year, in-person role.

• Alumni Engagement Functions:
  • Assist with planning and execution of alumni and current student events, engagement efforts, and fundraising programs, working with campus leadership and event schedulers to ensure protocols and policies are followed
  • Prepare alumni class data and networking rosters; enter data accurately and promptly into Raiser’s Edge/NXT
  • Prepare and distribute pre- and post-event and alumni engagement correspondence to different constituencies; thank you notes, event surveys, class photos, and social media
  • Acknowledge, steward, and encourage involvement to increase alumni and campus participation
  • Implement and oversee event and program registration processes and logistics
  • Collect and report event and program data (registration/attendance, gifts, payments) and prepare data for reporting and benchmarking
  • Submit vendor payments and reimbursements
  • Attend alumni engagement and related school events
  • Research and coordinate event venues for local and regional programming
  • Create and distribute the digital alumni newsletter, events newsletter, and special events marketing
  • Act as liaison to alumni association’s board and committee chairs; assist with planning and execution of Alumni Association Board meetings, programming and events
  • Facilitate the Student Alumni Committee and Class Agent programs

• Maintain and update the alumni engagement website
• Produce and implement content-targeted campaign messages across digital and social media channels
• Create digital content for pre/post engagement event programming for distribution via social media and other online resources; design and distribute promotional materials to support alumni engagement, annual giving, and outreach appeals
• Design and post social media fundraising communications supporting key campaigns and days of giving
• Create timelines for social media outreach
• Track and analyze SEO and other digital metrics to measure success and inform future fundraising activity
• Stay up to date with digital fundraising innovations and consider potential benefits

• Provide administrative support to the advancement office
• Build and maintain relationships with internal and external stakeholders
• Coordinate the purchase of acknowledgment gifts for volunteers, campus guests, alumni, and donors
• Represent The Bishop’s School when interacting with campus constituents and serving on committees as required
• Greet and welcome campus visitors and guests, providing campus tours when requested
• Support other fundraising activities as required
• Travel to local and regional events is expected
• Perform duties in a professional, trustworthy, and mature manner; maintain tact, diplomacy, and good judgment
• Professional attire and presentation are required
• Embrace the special needs and requirements of an academic calendar and schedule
• Other duties as assigned

• Bachelor…