Supply Chain Coordinator

• Accountable lead for supply chain management, from procurement through to inventory, across all sectors and locations of Turquoise Mountain’s programming and operations.
• Provide direct supervision of Procurement Officer and Operations Assistant, delegating accordingly and actively supporting their professional development.
• Serve as a core member of the Operations department, ensuring collaboration and accountability within the team and proactively championing Turquoise Mountain’s workplace culture, behaviour, and values.
• Coordinate effectively with Operations staff including Security Manager, Admin & Logistics Officer, Senior Liaison Officer, and IT Manager, as well as ensure productive ways of working are established with key members of staff across all sectors, field operations, and finance.

Procurement

Policy, Process, & Compliance

• Support the strategic review of the TM Afghanistan Procurement Policy, ensuring it remains compliant with TM global policies, is based on international best practices, and is informed by internal lessons learned.
• Liaise with TM HQ to facilitate due diligence sanction checks for the procurement of all goods, works, and services valued at USD 1000 or above.

Market Assessment & Supplier Engagement

• Undertake market surveys for routine procurement requirements by gathering and documenting accurate information on prices, services of local and international suppliers, and other related information.
• Establish good relationships with new vendors and suppliers.
• Maintain proactive communication, transparency, and sound working relationships with existing TM suppliers.

Procurement Administration & Delivery

• Ensure effective coordination with delivery staff to develop project procurement plans and their implementation, including preparing plans for the purchase of equipment, services, and supplies.
• Ensure all procurement is conducted in a timely, efficient, cost-effective, and transparent manner, with day-to-day tasks delegated effectively within the team.
• Research and evaluate prospective suppliers.
• Prepare General Procurement Notices, bidding ToRs, and other necessary notifications, and circulate for open/closed tenders.
• Coordinate procurement review committees, ensuring a rotation of personnel, to assess and compare submitted bids from suppliers in line with TM's Procurement Policy, and submit bid analysis reports to the Head of Operations and others as needed.
• Prepare supplier contracts, including Master Framework/Service Agreements, for internal processing.
• Lead large and complex procurements, ensuring compliance with international best practice, and oversee all other procurement activities.
• Oversee all information management related to suppliers and agreements, ensuring internal databases and record-keeping are up-to-date.
• Ensure supplier invoices are processed through Finance in a timely manner.

Fixed Assets & Inventory

• Oversee and record the inflow and outflow of assets and stock.
• Maintain and update records for the assignment, movement, and transfer of new and existing assets between department/offices, as well as asset donations, dispositions, and losses.
• Respond efficiently to asset maintenance and repair requests, coordinating with relevant team members and ensuring cost effectiveness.
• Perform quarterly physical inventory verifications of all assets and ensure that the tag number, location, use, condition, and other specification are align with and are updated in the asset register database.
• Work with program teams to conduct stock checks, as needed.
• Prepare quarterly inventory reports.
• Identify obsolete items for disposal process and, with the Head of Operations, manage the disposal process ensuring internal, donor, and government compliance.
• Coordinate with Finance to reconcile asset list in Turquoise Mountain’s finance system.

This list is not exhaustive, and other duties may be required as determined by the needs of the organisation.

Internal
:
Operations, Programs, and Finance departments in the Afghanistan country office

Professional approach:

Constructive and collegiate style that contributes to team harmony and delivers to schedule.…