Contracts Administrator
Listed on 2026-01-25
-
Business
Business Administration, Business Development
Overview
Founded in 1969, TAVIS Corporation is an aerospace manufacturing company that offers a peaceful campus-like setting located in the rural town of Mariposa, nestled in the Sierra Foothills, only a short drive from Yosemite National Park. We are a major supplier of highly accurate, rugged and reliable pressure transducers for the Satellite, Launch Vehicle, Spacecraft, and Aircraft industries. Our commitment is to provide the best products and services possible, which meets or exceeds requirements, while continuously improving our management system.
Imagine the sense of accomplishment when you see something you designed or built traveling to the sun on Solar Probe, or helping propel astronauts to Deep Space. Imagine being part of a team, a hardware manufacturing organization that was an integral part, from inception to completion, of America Space Launch System or the Orion space capsule. Imagine the feeling while watching the launch, landing and data collection of the Mars InSight Probe, knowing you helped make history and expand the human knowledge of our universe.
Come join our team and be a part of the next adventurous program to put humans deeper into space than ever before and possibly on the surface of Mars for an even greater "giant leap". If you love the idea of working in the environment of a custom manufacturing and high-tech engineering facility, this position will be great for you.
Prime ResponsibilityOur Contracts Administrators drive overall project execution and provide contractual support for predominately Firm Fixed Price (FFP) contract types although other contract types are occasionally awarded such as Cost-Plus-Fixed-Fee (CPFF), Time & Materials (T&M), Indefinite Delivery/Indefinite Quality (IDIQ) and Other Transaction Agreements (OTA). This role is a blend of proposal management, contracts administration and project management, providing the ability to gain experience in all these professional areas.
A Contracts Administrator, under minimal supervision, manages contracts, as well as coordinates activities involved in accepting, monitoring and executing contracts between Tavis Corporation and its customers. A Contracts Administrator is responsible for the proper execution of all assigned contracts from proposal inception to contract completion.
Typical Duties- Assists the Proposal Department with proposal preparation using company established formats and procedures.
- Reviews, modifies as needed, negotiates and accepts Non-Disclosure Agreements (NDAs) when required based upon the opportunity.
- Reviews and analyzes Customer Terms and Conditions (T&Cs) to determine acceptability by interpretation of established Tavis Corporation policies and negotiate acceptable terms if variances are needed.
- Participates in pre-contract discussions and negotiations, as needed.
- Assists sales personnel with outside meetings as required. This may require some travel.
- Reviews contracts/purchase orders when awarded to ensure conformance to proposal and negotiated terms, and if needed, works with Customer point of contact to resolve any discrepancies prior to acknowledgement/approval.
- Enters Contract/Purchase Order into ERP system to generate a Sales Order
- Updates and maintains Sales Order data within the ERP system to support data queries and operation meetings
- Prepares Statements of Work to adequately interpret and communicate scope/tasks to internal key partners such as Engineering, Quality and Production.
- Performs continual review of all assigned sales orders to ensure that all deliverables as well as terms and conditions are met.
- Acts as primary point of contact between Tavis Corporation and customers on all assigned sales orders which includes, but is not limited to, verbal/written communications, and customer meetings (setup, conduct and follow-up).
- Maintains positive customer relations by providing timely and accurate responses to customer inquiries.
- Leads internal project team in overall sales order completion aligned with scope, costs and schedule which includes, but is not limited to, participation in internal Project Reviews.
- Monitors company performance to ensure conformance to statement of work and schedules.
- Completes all necessary forms/documents required in the performance of the job function.
- Provides senior management with feedback and recommendations to improve products and procedures.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).